Clerk - ACCESS Billing

Chester County Intermediate Unit; Downingtown (Chester County); On-site; USD 40,000 - 51,000; Full time

Job summary

A dynamic educational agency seeks a full-time Clerk for ACCESS Billing within its Student Services division. This role supports the processing of claims for medical assistance related to preschool education services, requiring attention to detail and communication skills. Candidates should hold a high school diploma and preferably have experience in claims processing.

Qualifications

• High School diploma required.
• Experience in medical assistance claims processing preferred.
• Proficiency in Excel and database systems preferred.

Responsibilities

• Process ACCESS medical assistance claims accurately and timely.
• Research eligibility of students for medical assistance.
• Communicate with service providers regarding billing procedures.

Skills

Attention to detail

Analytical skills

Communication

Education

High School diploma

Tools

Excel

Database systems

Job description

Join to apply for the Clerk - ACCESS Billing role at Chester County Intermediate Unit

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Join to apply for the Clerk - ACCESS Billing role at Chester County Intermediate Unit

A vacancy exists for a full-time Clerk to support ACCESS Billing within the Student Services division at the Chester County Intermediate Unit (CCIU). This position will be located at the CCIU's Educational Services Center in Downingtown, PA. This position’s main responsibility is to work with the ACCESS Medical Assistance Job Specialist to ensure timely and accurate processing of all claims for ACCESS Medical Assistance reimbursement for preschool and school age health related education services. Responsibilities also include researching and ensuring eligible services are processed and billed appropriately. This position will also act as support to other ACCESS Medical Assistance departmental functions as needed.

The CCIU is a dynamic educational service agency providing quality, innovative and cost-effective programs and services to enhance the lives of students, educators and members of our communities.

The CCIU provides services to the 12 school districts in Chester County. This includes services to nearly 86,000 public and non-public school students and over 6,000 educators. The Chester County Intermediate Unit is one of 29 regional educational agencies established by law in Pennsylvania in 1971. Working between the Pennsylvania State Department of Education and the local school districts, the Intermediate Unit's mission is to provide services that can be offered most economically at the regional level.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

If you are looking for an exciting, challenging opportunity to grow your career, don’t wait – apply today to make Team CCIU even stronger tomorrow!

Quick Facts

Location: 455 Boot Road, Downingtown, PA 19335

Benefits Eligible: Yes

Anticipated start date: April/May 2025

Schedule: 12 months/year, 260 days, M-F

Work Hours: 8 AM - 4 PM (including .5 hours unpaid lunch)

FSLA Status: Non-exempt position

Salaried or Hourly: Salaried

Qualifications

• High School diploma required
• Prior experience in medical assistance claims processing preferred
• Database systems, data entry experience preferred
• Background in data management systems, with proficiency in tools such as Excel, for organizing, analyzing, and reporting on data preferred
  
  

Job Skills

• Ability to read, analyze and interpret financial reports, technical procedures, or governmental regulations.
• Ability to apply basic mathematical concepts (addition, subtraction, multiplication and division) in the performance of routine assignments.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to establish and maintain effective working relationships with staff and the community.
  
  

Duties & Responsibilities

• Knowledge of database system software is preferred. This position requires a detail oriented, on-task and focused person for consistent accuracy checks and timely billing submissions to agencies. Candidate must demonstrate sound decision-making skills. This position is responsible for researching and assisting service providers with any problems that may arise.
• Ensure the processing of all ACCESS medical assistance claims for all CCIU Programs through diligent research, sound decision making and, where needed, informing district personnel of proper processes and procedures.
• Verify and research eligibility of all new and potential students using electronic Promise system. Continually monitor students that are potentially eligible for ACCESS billing and reimbursement based on receipt of various related services.
• Prepare and send letters to parents for acknowledgement or denial of MA billing process.
• Upon researching and determination of eligible children and parent acknowledgement, obtain copies of IEPs from districts and assist the ACCESS Medical Assistance Specialist with the procurement of signed and medically approved authorization forms from the designated medical professional.
• Verify billable services and process/bill all eligible IEP billings.
• Notify and educate, where necessary, service providers to start billing procedures.
• Research, add and edit student information in database as well as web-based billing system at the start of the new school year, as new students enter the billing process, and as changes occur.
• Research billing forms to determine if service is billable and process eligible billing through state vendor electronic billing system.
• Create and organize student folders with all required components to maintain adherence to PA State regulations.
• Research student lists and rosters to identify all potentially eligible students and billable services on a quarterly basis.
• Research and follow up on service claims not submitted by service providers on a quarterly basis, send reminder notices and decide if further action is needed.
• Process electronic logs and upload into state vendor system for billing.
• Continually research and maintain current lists of all eligible service providers and copies of service provider certificates and/or licenses to be updated in state vendor on a regular basis or when there is a change in status.
• Continually communicate with service providers and staff verbally and/or in written format informing them of new students, billing issues, license information, etc.
• Assist Supervisor of Student information Systems in training providers about the billing process.
• Attend ACCESS Program trainings conducted by state vendor.
  
  

2024-2025 Salary Range

$40,654 - $50,817 annually

• Placement on band is based on years of direct experience in a comparable role.
  
  

SD

Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Education Management

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