CLERICAL SUPPORT SUPERVISOR

City of New York; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

The City of New York is seeking a Clerical Associate III to support the Court Processing Unit within the Office of Child Support Services (OCSS). You will perform data-entry for court referrals, schedule hearings, and generate summonses and notices using UCMS, ECFS, and related systems.

Responsibilities include processing mailings, updating case information, reconciling service certificates, and preparing filings for noncustodial and custodial parents.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognised accrediting organisation and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Perform the data-entry of court referrals received from the OCSS Borough Offices, Enforcement Services and other Child Support areas. Utilize the Unified Court Management System (UCMS) to schedule Court hearings, generate summonses/petitions and notices for child support hearings.
• Utilize databases and applications including but not limited to the Electronic Case Folder System (ECFS), SharePoint and the Automatic Mail System (AMS) to retrieve, process and update assigned work.
• Prepare summonses/petitions packages for noncustodial parents for mail service and personal service. Prepare envelopes for mail-outs of court appearance notices to the custodial parents. Reconcile service certificates received from the Sheriff’s Office, and service affidavits received from the contracted process servers.
• Review Court Outcome Disposition sheets and case files after the hearing is completed to determine the outcome of the court hearings and process actions needed.
• Utilize case locate systems to identify alternate addresses for NCPs as needed
• Update case information in appropriate child support applications (e.g., ASSETS, ECFS) and index required documents as needed.
• Complete daily and weekly logs and statistical reports.
• Assist other work units as needed and participate in special projects.

Skills

Keyboarding 100 wpm

Education

High school diploma

Tools

UCMS

ECFS

SharePoint

AMS

Job description

• Job Category: Administration & Human Resources
• Salary Band: $40,000 to $50,000
• Compensation: USD 42,288 - USD 48,631

Job Description

APPLICANTS MUST BE PERMANENT IN CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Office of Child Support Services (OCSS) puts children first by helping both parents provide for the economic and social well-being, health, and stability of their children. OCSS serves parents and guardians, regardless of income and immigration status. The program helps tens of thousands of children every year by bringing more income into the home. OCSS collects more than $700 million a year on their behalf.

The DSS Court Services (DSS CS) division is responsible for processing cases received from the OCSS Borough Offices and Enforcement division on behalf of families in receipt of Cash Assistance and Medical Assistance. DSS CS works in conjunction with the DSS Office of Legal Affairs (OLA) and NYS Office of Court Administration (OCA) to file child support petitions in pursuit of establishment/modification of support and establishment of paternity, calendar hearings with the NYC Family Courts and process post-hearing actions on those cases.

Under supervision of the Court Services Supervisor with latitude for independent judgment, the Clerical Associate III/Court Processing Unit Clerk is responsible for performing multiple complex clerical tasks associated with child support court orders, such as generating petitions, calendaring/preparing court cases, mailouts and various post hearing activities as specified by the Office of Legal Affairs. Staff will also perform case status updates, such as summons processing and pre-hearing or post-hearing processes.

The Office of Child Support Services (OCSS) is recruiting one (1) Clerical Associate III to function as a Clerical Support Supervisor who will:

• Perform the data-entry of court referrals received from the OCSS Borough Offices, Enforcement Services and other Child Support areas. Utilize the Unified Court Management System (UCMS) to schedule Court hearings, generate summonses/petitions and notices for child support hearings.
• Utilize databases and applications including but not limited to the Electronic Case Folder System (ECFS), SharePoint and the Automatic Mail System (AMS) to retrieve, process and update assigned work.
• Prepare summonses/petitions packages for noncustodial parents for mail service and personal service. Prepare envelopes for mail-outs of court appearance notices to the custodial parents. Reconcile service certificates received from the Sheriff’s Office, and service affidavits received from the contracted process servers.
• Review Court Outcome Disposition sheets and case files after the hearing is completed to determine the outcome of the court hearings and process actions needed.
• Utilize case locate systems to identify alternate addresses for NCPs as needed
• Update case information in appropriate child support applications (e.g., ASSETS, ECFS) and index required documents as needed.
• Complete daily and weekly logs and statistical reports.
• Assist other work units as needed and participate in special projects.

Hours/Shift: 8:30 AM – 4:30 PM

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognised accrediting organisation and one year of satisfactory clerical experience.

Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, colour, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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