Clerical/Receptionist/Adm. Asst. Substitute

Tedk12; Niles (OH); Presencial; USD 17 000 - 25 000; Tempo parcial

Resumo da oferta

Niles McKinley High School in Niles, Ohio is seeking a Clerical Secretary/Receptionist on a substitute basis. The role involves answering phones, greeting visitors, and providing secretarial support to the principal.

Responsibilities include maintaining files and bus forms, operating office equipment, handling mail, and assisting with routine correspondence while upholding confidentiality and professional conduct.

Qualificações

• Ability to type at least 40 words per minute.
• Ability to work effectively with others.
• Ability to communicate ideas clearly both orally and in writing.
• Active listening skills.
• Organizational and problem solving skills.
• Ability to operate office equipment (copier, fax).
• Ability to utilize appropriate computer software.
• Ability to prioritize and complete tasks from multiple supervisors.
• Ability to communicate with all types of people.

Responsabilidades

• Answer phones and direct calls; greet visitors and answer questions.
• Provide secretarial support; prepare and maintain files for the Principal.
• Operate and maintain office equipment (copier, fax, computer).
• Input information into and retrieve information from computer.
• Maintain confidential information and handle routine correspondence.
• Open and sort mail; perform bulk mailing.
• Interact positively with staff, students, and parents.

Conhecimentos

Typing 40 wpm

Communication skills

Organization

Problem solving

Teamwork

Computer literacy

Multitasking

Interpersonal skills

Ferramentas

Office software

Descrição da oferta de emprego

Applications will be accepted beginning
Monday, October 23, 2023 12:00 AM
(Eastern Standard Time)

Job Description

Position: Clerical Secretary/Receptionist

Reports to: Building Principal

Employment Status: Subsitute

Description: Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support

Essential Functions:

• Ensure safety of students
• Issue appropriate passes to students, staff and seniors
• Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors
• Operate and maintain all office equipment including copier, fax machine and computer
• Assist in the maintenance of the uniform filing system for all information and other pertinent data
• Handle routine correspondence independently
• Input information into and retrieve information from computer
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation
• Prepare and maintain all files for the Principal
• Prepare and maintain all pertinent information and update all busing forms
• Perform other duties as assigned by the Principal/Administrator

Other Duties and Responsibilities:

• Prepare correspondence and other typing duties as directed
• Provide an accurate accounting for all monies received
• Perform other duties as assigned by the Principal
• Respond to routine questions and requests in an appropriate manner
• Serve as a role model for students
• Open and sort mail
• Perform bulk mailing

Required Knowledge, Skills, and Abilities:

• Ability to type at least 40 words per minute
• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem solving skills
• Ability to generate correspondence independently
• Ability to operate office equipment, e.g., copier, fax
• Ability to utilize appropriate computer software
• Ability to prioritize and complete job assignments from multiple supervisors
• Ability to communicate with all types of people

Equipment Operated:

• Computer
• 10-key adding machine
• Various office machines
• Typewriter
• Fax
• Stamp machine
• Postal scales
• Printer
• Two-way radio

Additional Working Conditions:

• Occasional exposure to blood, bodily fluids and tissue
• Occasional interaction among unruly children
• Frequent repetitive hand motion, e.g., computer keyboard, typing
• Frequent interruption of duties by students, visitors, staff and/or telephone
• Occasional overtime work if agreed on
• Frequent requirement to stand, walk, read and hear
• Occasional requirement to sit, stoop, kneel and crouch
• Occasional requirement to lift and carry up to a maximum of 20 pounds

309 North Rhodes Avenue
Niles, OH 44446
330-989-5095
[e-mail]