Classified Substitute

Sylvania; Northern (KY); Hybrid; USD 17,000 - 25,000; Part time

Job summary

Sylvania is seeking a Classified Substitute to support daily administrative operations in the school front office. You will greet visitors, answer calls, route inquiries, and help maintain a welcoming, organized environment for students, staff, parents, and visitors.

The role requires a high school diploma and the ability to help with record-keeping and basic health-related tasks per district guidelines. Hours are on an as-needed basis and work may involve supporting classrooms and staff.

Qualifications

• Operating standard office equipment and software applications.
• Preparing and maintaining accurate records.
• Supporting classroom instructional activities.
• Communicate effectively with students and staff.
• Maintain confidentiality.

Responsibilities

• Greet visitors, answer main office phone lines, direct inquiries, take accurate messages.
• Assist students entering the office, record late arrivals/early dismissals, and handle basic health needs per district guidelines when health staff is unavailable.
• Process incoming mail/deliveries, print or copy daily materials, and assist staff, parents, and students with immediate office requests.
• Direct urgent calls to administrators or teachers, distribute time-sensitive notices, and perform other related day-of duties as requested by school leadership.
• Perform other related duties as assigned.

Skills

Office equipment

Record keeping

Student support

Education

High school diploma or equivalent

Job description

Classified Substitute

Please Provide:
Resume

The hours are when needed.

Position Overview

The Classified Substitute, Office assists with daily administrative and clerical operations within the school front office. This role ensures smooth communication, accurate record-keeping, efficient office routines, and a welcoming, organized environment for students, staff, parents, and visitors.

Key Responsibilities

• Greet visitors, answer main office phone lines, direct inquiries, take accurate messages, and enforce building safety/access procedures.
• Assist students entering the office, record late arrivals/early dismissals, and handle basic health needs (e.g., ice packs, band-aids) per district guidelines when health staff is unavailable.
• Process incoming mail/deliveries, print or copy daily materials, and assist staff, parents, and students with immediate office requests.
• Direct urgent calls to administrators or teachers, distribute time-sensitive notices, and perform other related day-of duties as requested by school leadership.
• Perform other related duties as assigned.

Job Requirements – Minimum Qualifications

Skills

• Operating standard office equipment and software applications
• Preparing and maintaining accurate records
• Supporting classroom instructional activities

Knowledge

• Basic math calculations
• Grammar and punctuation
• Child development and learning styles
• School safety and security practices

Abilities

• Communicate effectively with students and staff
• Maintain confidentiality
• Work collaboratively with teachers and staff
• Manage multiple tasks and frequent interruptions
• Establish priorities and follow instructions

Responsibility

Works under direct supervision following established procedures while supporting classroom instruction and student supervision.

Work Environment

Work requires standing, walking, and occasional lifting while supporting students in the classroom and school environments.

Experience

Job-related experience is desired.

Education

High school diploma plus job-related coursework.

Required Testing

None specified.

Certificates and Licenses

None specified.

Continuing Education / Training

District-required annual training.

Clearances

• Mandated reporter training
• Criminal background check

Reporting Relationship

Reports to the assigned supervisor.

FLSA Status

Non-Exempt