Clerical Paraprofessional for Student Support Services

Berkshirejobs; North Adams, Northern (MA, KY); On-site; USD 42,000 - 58,000; Full time

Job summary

Berkshirejobs is seeking an administrative clerk to support the Director of Student Support Services. The role involves handling IEP documentation, updating student records, and coordinating communications with parents, staff, and districts.

The position requires strong English skills, confidentiality, and proficiency with Word, Excel, PowerSchool, and district email. You will support reporting, translations, and office operations in a busy school office.

Qualifications

• Proficient with standard office software (Word, Excel) and database systems like PowerSchool.
• High level of English usage, grammar, spelling and vocabulary.

Responsibilities

• Process, file, distribute, and mail IEP documents to parents/guardians within required timelines.
• Maintain school administrative and student records (demographics, state reporting, attendance).
• Schedule IEP meetings with coordinators and administrators.
• Coordinate translation of documents as needed.
• Generate reports and letters in Student Information System and other tools.
• Act as receptionist for the Student Support Services Office.
• Maintain a safe, orderly, professional office space.
• Communicate with parents/guardians and service agencies as directed by the administrator.
• Operate standard office machines (computer, printer, calculator, copier, postage, fax).
• Perform other duties as assigned by the administrator.

Skills

Interpersonal skills

Confidentiality

Attention to detail

Time management

Tools

Microsoft Word

Excel

PowerSchool

District email

Job description

Job Goal:

To provide clerical support to the administrator; communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Supervision:

Reports to the Director of Student Support Services

Performance Responsibilities:

• Responsible for processing, filing, distributing, and mailing Individualized Education Program (IEP) documents to parents or guardians and recording responses within federal, state and local timelines. Ensure that all documentation regarding the IEP process has been received
• Communicates with school office staff to update and maintain school administrative and student records/files including, but not limited to demographics, state reporting information, special education information, attendance, etc.
• Schedules IEP meetings in collaboration with special education coordinators, administration
• Coordinate translation of documents
• Generates and prepares information for reports and letters and documents in the Student Information System and other tools including, but not limited to demographics, state reporting information, special education information, attendance, etc.
• Acts as the receptionist for the Student Support Services Office as required
• Maintains a safe, orderly and professional office space
• Communicates with parents, guardians, service agencies as directed by the administrator
• Operate standard office machines and equipment related to clerical and typing assignments including computer, printer, calculator, copier, and postage and fax machines.
• Any other related duties as assigned by the administrator

Special Knowledge/Abilities:

Knowledge of computer programs (i.e. Microsoft Word, Excel, Database systems [ie:PowerSchool], District e-mail); knowledge of high level of correct English usage, grammar, spelling, punctuation and vocabulary; knowledge of strong interpersonal skills, including tact, patience, courtesy, and confidentiality; working knowledge of the District and location of schools and staff members.