Special Services IEP Clerical

Rapid City Area Schools; Rapid City (SD); On-site; USD 38,000 - 52,000; Full time

Job summary

Rapid City Area Schools is seeking an administrative support specialist for special education. You will maintain confidential records, track IEP timelines, and assist with MDAT scheduling and reporting.

Primary duties include ensuring compliance with regulations, distributing progress reports to families, and providing clerical support to teachers and related service providers. The role requires discretion and strong organizational skills.

Qualifications

• Maintain confidential special education records and databases.
• Track IEP timelines and MDAT meeting schedules.
• Provide clerical support to special education staff and distribute reports.

Responsibilities

• Demonstrate strict standards of confidentiality.
• Maintain accurate and confidential records, databases, and files.
• Ensure compliance with special education regulations and timelines.
• Track and initiate IEP annual review timelines.
• Monitor evaluation due dates.
• Facilitate preparation of IEP documents at the building level.
• Coordinate scheduling of annual reviews with school teams and parents/guardians.
• Coordinate scheduling of MDAT meetings.
• Ensure timely communication through meeting notices and invitations.
• Distribute IEP progress monitoring reports to parents/guardians as specified in the IEP.
• Attend special education meetings for documentation purposes.
• Provide clerical support to special education teachers and related service providers.
• Perform other assigned duties as needed

Skills

Confidentiality

Record keeping

Regulatory compliance

Administration

Coordination

Documentation

Communication

Tools

MS Office

Job description

BASIC FUNCTION/PURPOSE OF POSITION:

Under general supervision, maintain confidential special education records, track IEP and evaluation timelines, coordinate IEP (Individual Education Plan) and MDAT (Multidisciplinary Assessment Team) meetings, distribute completed progress reports, and provide administrative support to special education staff to ensure compliance with special education regulations.

ESSENTIAL FUNCTIONS AND DUTIES:

• A. Demonstrate strict standards of confidentiality
• B. Maintain accurate and confidential special education records, databases, and files
• C. Ensure compliance with special education regulations and timelines
• D. Track and initiate IEP annual review timelines
• E. Monitor evaluation due dates
• F. Facilitate preparation of IEP documents at the building level
• G. Coordinate scheduling of annual reviews with school teams and parents/guardians
• H. Coordinate scheduling of Multidisciplinary Assessment Team (MDAT) meetings
• I. Ensure timely communication through meeting notices and invitations
• J. Distribute IEP progress monitoring reports to parents/guardians as specified in the IEP
• K. Attend special education meetings for documentation purposes
• L. Provide clerical support to special education teachers and related service providers
• M. Perform other assigned duties as needed