Special Education General Aide

Texans Can Academies; Dallas (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Texans Can Academies in Dallas seeks a SPED Administrative Aide to support special education staff with data entry, records management, and coordination of ARD/IEP meetings.

You will work under the ARD Facilitator, help enrollments, ensure confidentiality, use Google Suite, and assist with accommodations and paperwork while maintaining timelines.

Qualifications

• High school diploma or GED required.
• Aide Certification required.
• Two years office experience in public education preferred.

Responsibilities

• Assist ARD Facilitator with data entry and maintaining records.
• Perform clerical tasks and compile data using spreadsheets and documents.
• Ensure alignment between special education management systems and the Student Information System.
• Coordinate with enrollment to obtain student records from previous schools.
• Maintain ARD/IEP meeting calendar and schedule meetings with parents.
• Distribute notices of meetings within required time frames.
• Create and maintain electronic and backup student audit folders.
• Assist teachers with implementing IEPs and classroom accommodations.
• Upload documents with correct naming conventions and collect data from observations.
• Communicate with district PEIMS personnel regarding student coding.

Skills

Tech proficiency

Conf confidentiality

Communication

Google Suite

Records management

Timelines

Education

High school diploma or GED

Aide Certification

Tools

Google Suite

Job description

Primary Purpose

Provide clerical services to the special education staff to include performing data entry, organizing, managing and coordinating required case management documentation of students who receive Special Education services as well as provide inclusion support to students with disabilities as needed.

Qualifications

Education/Certification

High school diploma or GED
Aide Certification

Special Knowledge/Skills

Strong ability with technology applications
Ability to work within a confidential environment and maintain the confidentiality of information, records and materials
Effective expressive and written communication and interpersonal skills
Ability to use Google suite
Proficient in records management
Ability to meet established timelines

Experience

Two years office experience in public education preferred

Major Responsibilities And Duties

Instructional and Program Management

• Assist ARD Facilitator and Special Education department staff with data entry and maintaining records.
• Perform a variety of clerical activities, including compiling pertinent data utilizing spreadsheets, documents, etc.
• Ensure alignment between special education management systems and Student Information System.
• Work with the enrollment team to request and obtain student records from previous schools.
• Collaborate with the ARD facilitator to develop and maintain up to date ARD/IEP meeting calendar.
• Contact parents to schedule Consent meetings and ARD / IEP meetings.
• Assist with the Distribution of notices of meeting within the required time frame.
• Create electronic and backup student audit folders and maintain departmental files and records.
• Pay attention to details to ensure all paperwork items have been filled in.
• Assist teachers with the implementation of IEPs
• Conduct accommodations for students in the classroom, such as reading items aloud, making enlarged copies of items, providing a hard-copy of teacher notes, ensuring access to assistive technologies, repeat instructions, collect work samples.
• Perform general clerical tasks of the special education department.
• Distribute IEPs to teachers.
• Escort / monitor students between classes.
• Ensure completion and submission of SHARS as the services occur.
• Upload documents with correct naming conventions.
• Conduct data collection student observations.
• Assist students with accessing virtual related services.
• Communicate with district PEIMS personnel regarding student coding.

Communication

• Establish and maintain open lines of communication with parents, students, principals, and teachers.
• Maintain a professional relationship with colleagues, students, parents, and community members.
• Use effective expressive and written communication skills to present information accurately and clearly.
• Work collaboratively with ARD Facilitator, teachers and school staff in order to meet the IEP needs of students.

Other

• Participate in staff development activities to improve job-related skills.
• Stay abreast of and comply with federal, state, district, and school regulations and policies.
• Maintain confidentiality of special education information.
• Adhere to and follow FERPA regulations.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Attend and participate in faculty meetings and serve on staff committees as required.
• Other duties as assigned.

Supervisory Responsibilities

None.

Equipment Used

Computer, Chromebook, printer, scanner, calculator, copier, and fax machine.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. Share office space. Tolerate moderate standing, stooping, bending, and lifting 20 lbs occasionally.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required by the director.