Clerical Operator

Colony Brands, Inc.; Monroe (WI); On-site; USD 2,066,000 - 2,755,000; Full time

Job summary

Colony Brands, Inc. in Monroe, WI is seeking a detail-oriented Mail Processing & Administrative Clerk to support daily mailing operations and employee record processing.

The role blends administrative tasks with operating mail processing equipment to ensure accurate timekeeping, inventory tracking, and timely mail distribution. Responsibilities include maintaining time and attendance records, handling materials and inventory, operating inserters and postage meters, and providing backup clerical

Qualifications

• Experience in administrative, mail processing, manufacturing, or production roles preferred.
• Proficiency with basic computer and data entry tasks.
• Ability to operate mail processing machinery and perform repetitive tasks.

Responsibilities

• Review, enter, and maintain employee time, attendance, labor, and production records.
• Receive and track materials and inventory using company software.
• Operate mail processing equipment (inserters, folding, cutters, die-cutters, postage meters).
• Prepare equipment for production runs and monitor machine performance.
• Sort, fold, insert, meter, and distribute mail according to requirements.
• Troubleshoot minor equipment issues and keep machines safe and efficient.

Skills

Attention to detail

Data entry

Machinery operation

Organizational skills

Teamwork

Administrative experience

Job description

We are seeking a detail-oriented Mail Processing & Administrative Clerk to support daily mailing operations and employee record processing. This role combines administrative responsibilities with the operation of mail processing equipment to ensure accurate timekeeping, inventory tracking, and timely mail distribution.

What You’ll Do

• Review, enter, and maintain employee time, attendance, labor, and production records
• Receive and track materials and inventory using company software
• Operate mail processing equipment, including inserters, folding machines, cutters, die‑cutting machines, and postage meters
• Prepare and set up equipment for production runs and monitor machine performance
• Sort, fold, insert, meter, and distribute mail according to job requirements
• Troubleshoot minor equipment issues and ensure machines are operating safely and efficiently
• Answer incoming phone calls and accurately direct messages
• Provide backup support for billing and other clerical functions as needed
• Maintain a clean, safe, and organized work area
• Support cross-functional department needs and perform other duties as assigned

QualificationsWhat It Takes

• Strong attention to detail and accuracy
• Basic computer and data entry skills
• Ability to operate machinery and perform repetitive tasks
• Good organizational and problem-solving skills
• Ability to work independently and as part of a team
• Previous administrative, mail processing, manufacturing, or production experience preferred