Clerical Assistant 2 - Blair CAO

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania’s Blair County Assistance Office seeks a Clerical Assistant 2 to support essential services and keep office operations running smoothly. You will work with information that helps individuals and families receive needed assistance.

This role offers clerical duties that ensure accuracy and efficiency in case processing, with potential telework options and a standard 37.5-hour workweek.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent Federal Government/ Commonwealth title.
• Graduation from high school or equivalent combination of experience and training.

Responsibilities

• Data entry: enter applications, update records, process client information across systems.
• Document handling: sort, scan, file, maintain records for accurate case files.
• Communication support: answer phones, take messages, direct callers, assist visitors.
• Mail processing: open, sort, date stamp, distribute mail with deadlines.
• Prepare standardized letters and documents with correct punctuation and grammar.

Skills

Data entry

Document handling

Telephone/visitor communication

Mail processing

Business correspondence

Education

High school diploma

Job description

As a Clerical Assistant 2 with the Blair County Assistance Office, Department of Human Services you willhelp support important services that impact your community. This role offers steady tasks that keep office operations running smoothly. You will work with information that helps individuals and families receive needed assistance.

This position is a great opportunity to build skills and support meaningful work.

This position provides clerical support that keeps office operations accurate and efficient. You will work with information, documents, and records that support case processing.

As a Clerical Assistant 2, you will perform the following duties:

• Data Entry Tasks: Enter applications, update records, and process client information across multiple systems
• Document Handling: Sort, scan, file, and maintain records so that case files stay accurate and organized
• Communication Support: Answer phones, take messages, direct callers, and assist visitors who come to the office
• Mail Processing: Open, sort, date stamp, and distribute mail while meeting established deadlines
• Business Correspondence: Prepare standardized letters and other written materials with correct punctuation and grammar

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 1-hour lunch.
• WORK CONDITIONS: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Altoona, PA. The ability to telework is subject to change at any time.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Hiring preference for this vacancy will be given to candidates who live within Blair County. If no eligible candidates who live within Blair County apply for this position candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this posting. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.