Clerical Assistant 1

Commonwealth Of Pennsylvania; Harrisburg (Dauphin County); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Dental Insurance

Vision Insurance

Parental Leave

Vacation Time

Paid Time Off

Paid Holidays

Sick Time

Retirement Plan

Job summary

The Commonwealth of Pennsylvania, through the Pennsylvania Department of Transportation, seeks a Clerical Assistant 1 to support document flow and cross-bureau operations. The role focuses on retrieving, organizing, and reviewing records from multiple storage systems to enable smooth service delivery.

You will assist with REAL ID enrollment documentation, ensure data accuracy, and report issues to supervisors.

Qualifications

• Must be able to perform essential job functions.

Responsibilities

• Document Retrieval: Locate records from microfilm, microfiche, compact discs, and electronic storage systems.
• Record Validation: Confirm documents needed for customer enrollment into REAL ID
• Issue Identification: Report problems with microfilm, microfiche, or image files to the supervisor
• System Navigation: Make inquiries in computer master files and interpret vehicle record data
• File Maintenance: Organize and store original documents, log incoming microfilm rolls, and assist with research tasks

Job description

dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan

NOTE: This posting will close on September 18, 2026 or after a total of 50 applications are received, whichever occurs first.

Make an impact by guiding important information to the right place at the right time! The Pennsylvania Department of Transportation is seeking a Clerical Assistant 1 who enjoys organizing documents and supporting busy operations. Your dependable efforts will help maintain smooth workflows across multiple bureaus. Join a team that values precision and steady performance!

DESCRIPTION OF WORK

This position supports the flow of critical documents that affect services throughout the department. The role focuses on retrieving, organizing, and reviewing records from multiple storage systems. As a Clerical Assistant 1, you will perform the following duties:

• Document Retrieval: Locate records from microfilm, microfiche, compact discs, and electronic storage systems
• Record Validation: Confirm documents needed for customer enrollment into REAL ID
• Issue Identification: Report problems with microfilm, microfiche, or image files to the supervisor
• System Navigation: Make inquiries in computer master files and interpret vehicle record data
• File Maintenance: Organize and store original documents, log incoming microfilm rolls, and assist with research tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Additional Requirements

• You must be able to perform essential job functions.

VETERANS

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.