Clerical Assistant 2

Commonwealth Of Pennsylvania; New Castle (PA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Parental leave

Vacation time

Paid time off

Paid holidays

Sick time

Retirement plan

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support the Station Commander and staff at the New Castle, PA station. The role emphasizes accurate clerical work, data entry, and document handling to keep operations running smoothly.

You will maintain files, process reports, manage supplies, and assist with benefit forms, all within department procedures; familiarity with Word/Excel and SAP Shift Planner is advantageous.

Qualifications

• Six months as Clerical Assistant 1 or equivalent, as determined by the Office of Administration.
• High school diploma or equivalent.
• Two years or more of experience with Word and Excel.
• Two years or more with preparing and formatting various documents and reports.
• Two years or more proofreading and editing materials for grammar and completeness.
• Two years or more maintaining databases, spreadsheets, and logs.
• Two years or more ordering supplies and services.
• Must be able to perform essential job functions.

Responsibilities

• Prepare and type correspondence and reports; proofread materials for accuracy.
• Transfer data from reports into computerized formats and submit crime data.
• Order supplies, reconcile monthly records, and route invoices.
• Prepare and update benefit forms for employees.
• Maintain and organize files and update reference materials.
• Input approved schedules, create duty rosters, and record updates in the SAP Shift Planner.

Skills

Microsoft Word

Microsoft Excel

Proofreading

Data entry

Organization

Education

High school diploma

Equivalent experience and training

Tools

SAP Shift Planner

Job description

dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan

THE POSITION

Become a Clerical Assistant 2 with the Pennsylvania State Police and help keep Troop D in New Castle, Pennsylvania operating efficiently. This job offers the chance to support station staff who serve the community every day. You will handle a variety of clerical tasks that keep information accurate and ensure smooth workflow. This is an excellent role for someone who enjoys steady, organized work in a mission-driven environment.

DESCRIPTION OF WORK

This position provides clerical support to the Station Commander and station personnel to help maintain smooth administrative operations. The work ensures that reports, files, schedules, and communications are handled accurately and in line with department procedures. As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare and type correspondence and reports and proofread materials for accuracy and compliance with regulations
• Report Processing: Transfer data from multiple types of reports into computerized formats and submit crime data while maintaining statistics
• Supply Management: Order station supplies, handle purchasing card transactions, reconcile monthly records and route invoices as required
• Personnel Forms: Prepare and update benefit forms for employees and forward completed documents for further processing
• File Maintenance: Maintain and organize files, update station reference materials and distribute documents according to department rules
• Schedule Input: Input approved schedules, create duty rosters and record call-offs and updates in the SAP Shift Planner

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration ); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Two years or more of experience using Microsoft Word and Excel.
• Two years or more of experience with preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

VETERANS

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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