Clerical Assistant 2

Commonwealth of Pennsylvania; East Hanover Township (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 to support Fort Indiantown Gap’s security and administrative operations. You will conduct entry screening, manage records, and assist visitors while ensuring confidentiality in a sensitive environment.

The role is full-time, on-site, with a starting salary of $36,831 and requires handling databases and coordination with law enforcement for safety and compliance.

Qualifications

• Six months as Clerical Assistant 1 or equivalent Federal Government experience.
• High school diploma or equivalent combination of experience and training.
• Prior clerical experience is preferred for accurate record keeping.

Responsibilities

• Entry screening by accessing state and federal databases to verify eligibility.
• Record management and maintaining accurate records per laws and policies.
• Safeguard confidential information and prevent unauthorized access.
• Prepare reports, logs and forms for daily operations.
• Issue visitor passes and provide directions to entrants.
• Assist police and force protection staff by sharing information and reporting emergencies.

Education

High school diploma

Clerical experience 6 months

Job description

The Clerical Assistant 2 position with the Department of Military and Veterans Affairs offers you a chance to support the safety and security of a vital installation. This role provides a steady and meaningful work environment where your attention to detail makes a difference. You will help visitors and staff each day in a welcoming and active setting. Join a team that values responsibility and service.

This role supports the secure and organized operation of an active military installation. It involves important administrative and screening tasks that help maintain safety and accurate records.

As a Clerical Assistant 2, you will perform the following duties:

• Entry Screening: Check entrants by accessing state and federal databases to verify eligibility to enter the installation
• Record Management: Gather information from multiple databases and maintain accurate records according to laws and policies
• Confidentiality Protection: Safeguard all sensitive information and ensure that it is not shared with unauthorized individuals
• Reporting Tasks: Prepare reports, maintain logs, and complete required forms for daily operations
• Visitor Support: Issue visitor passes and provide directions to individuals entering the installation
• Team Assistance: Assist police department and force protection staff by sharing information and reporting emergencies

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00 am to 3:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• You must pass a favorable National Crime Information Center (NCIC) screening for admittance to Fort Indiantown Gap.
• You must maintain an Automated Installation Entry (AIE) card once it is issued.
• You must be able to perform essential job functions.

Legal Requirements

• You must obtain an active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.

Veterans

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.