Administrative Officer 5

Commonwealth of Pennsylvania; Lebanon (Lebanon County); On-site; USD 65,000 - 90,000; Full time

Job summary

Commonwealth of Pennsylvania seeks an Administrative Officer 5 to provide strategic direction and leadership for the Division of Program Initiatives, Grants, and Training within the DMVA. You will guide enterprise projects, oversee governance and performance metrics, and work with internal and external partners to advance agency priorities.

Responsibilities include executive leadership, resource allocation, and modernizing organizational capabilities while maintaining compliance and safeguarding

Qualifications

• Bachelor's degree or higher required.
• Experience in administrative leadership, budgeting, or procurement is expected.
• Ability to develop analytics, dashboards, and performance metrics.

Responsibilities

• Direct division operations and establish priorities.
• Guide enterprise projects to improve organizational effectiveness.
• Lead modernization and workforce development initiatives.
• Oversee grants governance and compliance.
• Develop analytics and dashboards to monitor trends.

Skills

Leadership

Strategic planning

Communication

Team management

Education

Bachelor's degree

Tools

Power BI

Power Apps

Power Automate

Job description

Do you want to make a meaningful impact by guiding strategic initiatives that support a large and mission-focused organization? As an Administrative Officer 5 for the Department of Military and Veterans Affairs (DMVA), you will provide leadership that strengthens workforce capability, organizational performance, and modernization efforts. This position provides an excellent chance to broaden your administrative expertise, develop new strengths, and contribute to major initiatives that support DMVA goals. Your leadership will help move important projects forward while supporting the strategic priorities of agency executives.

DESCRIPTION OF WORK

This role focuses on providing strategic direction, administrative oversight, and leadership for initiatives that strengthen organizational capability and support DMVA priorities. Serving as the Division Chief for the Division of Program Initiatives, Grants, and Training, you will perform the following duties:

• Executive Leadership: Direct division operations, establish priorities, allocate resources, and oversee performance across program areas
• Strategic Initiatives: Guide enterprise projects that improve organizational effectiveness, workforce readiness, and long-term sustainability
• Organizational Development: Lead modernization efforts, support workforce and leadership development, and strengthen collaboration and innovation
• Governance Oversight: Manage grants governance, administrative standards, compliance requirements, and performance expectations
• Performance Evaluation: Develop analytics, dashboards, and metrics to assess trends and recommend improvements
• Executive Collaboration: Prepare briefings, provide strategic guidance, and work with internal and external partners to support DMVA priorities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to five days per ten-day pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Annville. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

• One year as an Administrative Officer 4 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Eight years of experience in progressively responsible and varied management or staff work, including personnel management, fiscal management, budgeting, or procurement; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must pass a background check to obtain and maintain access to federal computer networks.
• You must be able to perform essential job functions.

Preferred Qualifications (not required)

• Experience managing an organizational unit, such as a bureau, division, or section, through subordinate managers or supervisors, including setting priorities, allocating resources, and evaluating performance
• Experience developing goals and initiatives that support an organizational strategic plan and ensuring those goals are achieved
• Experience overseeing grants administration, grants governance, or grant compliance, including fiscal stewardship and reporting requirements
• Experience developing or overseeing workforce development, leadership development, or training programs
• Experience managing complex programs or enterprise initiatives, including piloting, evaluating, and transitioning them into sustained operational ownership
• Experience applying Lean, Knowledge Management, business process improvement, or emerging technologies such as artificial intelligence to improve operations
• Experience building, using, or overseeing the adoption of Microsoft Power Platform tools, such as Power Apps, Power Automate, or Power BI, or similar low-code tools to improve business processes
• Experience developing policies, administrative procedures, or internal controls

Legal Requirements

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.