Clerical Aide

Michigan State University; Detroit (MI); On-site; USD 20,664 - 34,440; Part time

Job summary

Michigan State University in Detroit is seeking a temporary on-call clerical support to assist with accounting processes and client interactions. Responsibilities include processing payments, reconciling billing, and supporting the Business Office. The ideal candidate will have strong proficiency in Microsoft Office and a background in accounting. Key qualifications include the ability to multi-task in a fast-paced environment while maintaining a high level of accuracy. Standard work hours are from 8 AM to 5 PM.

Qualifications

• Knowledge of University policies and procedures is preferred.
• Proficiency in Microsoft Office, especially Excel, Word, and Access.
• Experience with MSU EBS system and a LIMS and financial software is important.
• Background in accounting, bookkeeping, and records maintenance desired.
• Ability to interact with varied constituents in a timely, courteous manner.
• Strong work ethic focused on service, problem solving, and teamwork.

Responsibilities

• Provide clerical support for clients and laboratory employees.
• Utilize various software systems to process client payments and inquiries.
• Prepare and reconcile billing adjustments.
• Reconcile and create reports as needed.
• Process weekly billing statements.
• Assist with various accounts receivable duties.

Skills

Knowledge of University policies and procedures

Proficiency in MS Excel

Proficiency in Word

Proficiency in Access

Experience with MSU EBS system

Experience with LIMS and financial software

Background in accounting

Background in bookkeeping

Ability to interact with various constituents

Strong work ethic

Problem solving

Teamwork

Multi-tasking ability

Tools

Microsoft Office

Sage MAS Business Management software

Job description

Position Summary

This is a temporary or on‑call position that provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing, or other related clerical tasks. On‑campus temps work for up to 6 months, then can switch to on‑call, whereas off‑campus temps have a continuous 9‑month appointment with a one‑week break in between. On‑call workers may work up to 40 hours/week for up to 3 months before being reduced to 19 hours/week and may not exceed 520 hours in any six‑month period.

Unit Position Summary

Specific job duties and responsibilities include, but are not limited to:

• Assisting with overall accounting processes and providing clerical support for clients and laboratory employees.
• Utilizing Microsoft Office, the laboratory's LIMS financial system, Sage MAS Business Management software, and EBS to receive and process client payments, phone inquiries, walk‑ins, account creation and maintenance.
• Preparing and reconciling billing adjustments.
• Reconciling and creating reports.
• Assisting with processing weekly billing statements.
• Assisting the Account Collections Coordinator and Business Office Supervisor with various accounts receivable duties and special projects as needed.
• Participating in the creation and maintenance of standard operating procedures (SOPs).
• Leading and participating in continued process improvement efforts of the Business Office and VDL.
• Other duties as assigned to carry out the mission of VDL, the College of Veterinary Medicine, and Michigan State University.

Desired Qualifications

• Knowledge of University policies and procedures.
• Proficiency in MS Excel, Word, and Access.
• Experience with MSU EBS system and a LIMS and financial software.
• Background in accounting, bookkeeping, and records maintenance.
• Ability to interact with varied constituents in a timely, courteous, and professional manner.
• Strong work ethic focused on service, problem solving, teamwork, and the ability to multi‑task in a fast‑paced environment while maintaining a high degree of accuracy.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume/CV, Cover letter, and 3 professional references.

Work Hours

Standard 8‑5.