Administrative Associate

Oklahoma-State-University; Stillwater (OK); In loco; USD 28.000 - 34.000; Tempo pieno

Descrizione del lavoro

Oklahoma State University is seeking a professional to handle administrative and employee management functions for the Veterinary Clinical Sciences department within the College of Veterinary Medicine. The role covers recruitment, payroll preparation, timesheet reviews, and maintaining employee records.

Responsibilities include annual reviews, license renewals, locum coordination, overload scheduling, and salary planning support.

Competenze

• Must have high school or GED; the start date must have the degree conferred.
• Seven years of experience; post-secondary education may substitute.
• Excellent interpersonal communication and organization; independent judgement.
• Confidentiality is required; MS Office proficiency is expected.

Mansioni

• Oversee recruitment and hiring; prepare payroll documents and timesheets.
• Review and audit payroll reports; maintain employee records.
• Initiate and finish annual review processes and license renewals.
• Coordinate locum coverage and faculty overload schedules; ensure timely payments.
• Assist department head with Salary Planner; compile reports on research, teaching, service.
• Assist as needed; perform other duties as assigned.

Conoscenze

Interpersonal communication

Self-motivated

Well organized

Independent judgement

MS Office experience

Confidentiality

Formazione

High School/GED

Bachelor's

Strumenti

MS Office

Descrizione del lavoro

Campus

OSU-Stillwater

Contact Name & Email

Carey Warner, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $25.00

Hourly

About this Position

Responsible for the administrative and employee management functions of the Veterinary Clinical Sciences department within the College of Veterinary Medicine.

Employee management oversight includes recruitment/hiring, preparation of necessary payroll documents, review/entry of timesheets/leavereports, review/audit payroll reports to ensure accuracy, and maintenance of all employee records.

Responsible for initiation and completion of annual review processes, including faculty A&D and RPT processes. Monitors and ensures faculty license renewals are completed annually. Coordinates and maintains locum coverage and faculty overload schedules, ensuring payments are processed accurately and timely.

Assists department head with Salary Planner annually. Compiles and analyzes information for reports on research, teaching and service.

Assists department head as needed. Other duties as assigned.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven years of experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Must have excellent interpersonal communication skills in order to interact professionally with all levels of administration. Must be self motivated and well organized. Capable of independent judgement, decision making, and performing with minimal oversight or supervision. MS Office experience. Confidentiality required.

Preferred Qualifications

• Bachelor's
• Ten years of related experience; OR Bachelor's degree with five years related experience. Preferably experience in university, medical, or veterinary environment. Supervisory skills.

Working Conditions

Must be able to lift 25 pounds.