Cleared Senior Administrative Assistant

KIHOMAC, Inc.; Northern (KY); Hybrid; USD 66,000 - 77,000; Full time

Job summary

KIHOMAC, Inc. seeks an experienced administrative professional to support PK leadership and contracting teams in a DoD environment.

You will manage taskers, calendars, records, and coordination for meetings, conferences, and briefings, ensuring documentation readiness and compliance. The role requires 12+ years of general experience and 5+ years in the DoD sector, with advanced MS Office and SharePoint skills, calendar management, and executive support capabilities.

Qualifications

• Bachelor’s degree preferred for professional administration roles.
• 12+ years of general experience in administrative support.
• 5+ years of DoD sector experience is required.
• U.S. citizenship and an active Secret clearance are required.
• Advanced MS Office and SharePoint/document management experience.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain official records, contract closeout files, and documentation repositories.
• Oversee personnel in-/out-processing and calendar/scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas/minutes.
• Manage KTFileShare, SharePoint, Teams resources and access, inspection readiness.
• Support workflow management, office operations, and process improvements.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO point of contact.
• Validate recurring reports and support ESGK training events and office activities.

Skills

MS Office Suite

SharePoint Admin

Calendar management

Meeting coordination

Action item tracking

Executive briefing

Data analysis

DoD program management

Air Force admin

Prioritization

Customer service

Problem solving

Cross-team collaboration

Confidentiality

Process improvement

Education

Bachelor’s Degree preferred

Tools

Microsoft Teams

Zoom

WebEx

SharePoint

Job description

Expertise and Functions

• Provide comprehensive administrative support to PK leadership and contracting teams
• Manage daily taskers, suspense actions, action items, and organizational deliverables
• Maintain PK official records, contract closeout files, trackers, and documentation repositories
• Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
• Support workflow management, office operations, and process improvement initiatives
• Prepare official correspondence, reports, and leadership documentation
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
• Validate recurring reports and support ESGK training events and office activities
• Other duties as assigned

Education/Training:

• Bachelor’s Degree preferred

Experience:

• 12+ years of general experience
• 5+ years working in the DoD sector

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience administering SharePoint administration and document management
• Experience providing calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Demonstrated ability to track action items, suspense, and workflow requirements
• Experience preparing executive correspondence, reports, and briefing materials
• Experience with data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Ability to manage multiple priorities and competing deadlines
• Excellent customer service and stakeholder engagement skills
• Strong problem-solving and critical-thinking abilities
• Ability to collaborate with team players capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach

Security:

• Must be a US citizen
• Must have an active Secret clearance

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary:$65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.