Cleared Senior Administrative Assistant

KIHOMAC, Inc.; Massachusetts; On-site; USD 66,000 - 77,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan (401k/IRA)

Life Insurance

Paid Time Off

Disability (Short & Long Term)

Training & Development

Wellness Resources

Job summary

KIHOMAC, Inc. is seeking an experienced administrative professional to support PK leadership and contracting teams. The role includes calendar management, document control, and coordination of meetings and travel, with a focus on DoD-related programs.

The ideal candidate has 12+ years of general experience, 5+ years in the DoD sector, and holds US citizenship with an active Secret clearance. Proficiency in MS Office, SharePoint, Teams, and calendar scheduling is required.

Qualifications

• Bachelor’s degree preferred.
• 12+ years general work experience.
• 5+ years DoD sector experience.
• Must be a US citizen with an active Secret clearance.
• Experience with DoD acquisition or program management offices.
• Ability to manage multiple priorities and handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.
• Other duties as assigned

Skills

Administrative support

Calendar management

Executive scheduling

Stakeholder engagement

Problem-solving

Discretion with confidential info

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint administration

Document management

Microsoft Teams

Zoom

WebEx

Data collection & reporting

Job description

Expertise and Functions

• Provide comprehensive administrative support to PK leadership and contracting teams
• Manage daily taskers, suspense actions, action items, and organizational deliverables
• Maintain PK official records, contract closeout files, trackers, and documentation repositories
• Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
• Support workflow management, office operations, and process improvement initiatives
• Prepare official correspondence, reports, and leadership documentation
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
• Validate recurring reports and support ESGK training events and office activities
• Other duties as assigned

Education/Training:

• Bachelor’s Degree preferred

Experience:

• 12+ years of general experience
• 5+ years working in the DoD sector

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience administering SharePoint administration and document management
• Experience providing calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Demonstrated ability to track action items, suspense, and workflow requirements
• Experience preparing executive correspondence, reports, and briefing materials
• Experience with data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Ability to manage multiple priorities and competing deadlines
• Excellent customer service and stakeholder engagement skills
• Strong problem-solving and critical-thinking abilities
• Ability to collaborate with team players capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach

Security:

• Must be a US citizen
• Must have an active Secret clearance

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary:$65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.