Classroom Scheduling & Space Utilization Lead

Columbia University in the City of New York; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

Columbia University Irving Medical Center is seeking a Classroom Resources Manager to coordinate classroom usage for academic and non‑academic activities and to manage locker assignments. You will analyze utilization, propose solutions, and work with stakeholders to ensure efficient space use.

Reporting to the Associate Director of Administration, the role requires strong communication, project coordination, and data analysis skills, with a focus on customer service and cross-functional

Qualifications

• Requires a bachelor’s degree and 4 years of experience or equivalent.
• Excellent communications, analytical, and problem-solving skills.
• Strong proficiency with Microsoft Office and database management; experience with academic scheduling tools, such as 25Live, preferred.

Responsibilities

• Gather classroom needs for all terms and assign classrooms via 25Live; review non-academic requests.
• Conduct regular space walkthroughs 2-3 times weekly to identify issues.
• Serve as primary contact for classroom and space-related concerns with high customer service.
• Coordinate complex space utilization issues with stakeholders to balance needs.
• Monitor conditions and escalate issues impacting functionality or occupancy.
• Manage 25Live trainings and collaborate with external vendors and campus partners.
• Track scheduling metrics and generate reports for leadership.
• Maintain documentation for scheduling, space utilization, and locker management.
• Manage CUIMC student locker inventory and respond to requests.

Skills

Communication skills

Analytical skills

Problem-solving

Customer service

Education

Bachelor's degree

Tools

25Live

Path9

Power BI

Excel

Access

Job description

Columbia University Irving Medical Center is seeking a Classroom Resources Manager to coordinate classroom usage for academic and non‑academic activities and to manage locker assignments. You will analyze utilization, propose solutions, and work with stakeholders to ensure efficient space use.

Reporting to the Associate Director of Administration, the role requires strong communication, project coordination, and data analysis skills, with a focus on customer service and cross-functional