Claims Data Entry Specialist (Entry-Level)

W Services Group LLC; Brentwood (NY); On-site; USD 38,000 - 51,000; Full time

Job summary

W Services Group LLC in Hauppauge, NY is seeking a Claims Associate to support the Legal & Compliance team with accurate data entry and timely follow-up on Loss Prevention incidents and claims. This entry-level role ensures information is organized, documented, and maintained in company systems, with emphasis on data integrity and routing of communications to support visibility.

The position does not investigate claims; it focuses on intake accuracy, file maintenance, system updates, and

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Prior administrative, data entry, customer service, or office support experience preferred.

Responsibilities

• Receive and intake LP incidents and claims submitted by internal teams, client representatives, contract partners, or other designated sources.
• Enter claim and LP information accurately into the appropriate tracking systems, including key dates, locations, parties involved, claim type, supporting details, and status updates.
• Maintain accurate and up-to-date claim files by uploading documentation, logging correspondence, updating notes, and ensuring records are complete and organized.
• Monitor open LPs and claims for missing information, required documentation, aging items, and follow-up needs, escalating questions or incomplete submissions to the appropriate team member.
• Prepare routine tracking reports, status summaries, and system updates to support department visibility and timely follow-through.

Job description

W Services Group LLC in Hauppauge, NY is seeking a Claims Associate to support the Legal & Compliance team with accurate data entry and timely follow-up on Loss Prevention incidents and claims. This entry-level role ensures information is organized, documented, and maintained in company systems, with emphasis on data integrity and routing of communications to support visibility.

The position does not investigate claims; it focuses on intake accuracy, file maintenance, system updates, and