Civil Process Clerk

County Of Carlton; Minnesota; On-site; USD 42,000 - 54,000; Full time

Job summary

County of Carlton seeks a Civil Process Clerk to support the Sheriff’s Office by processing civil papers, handling financial transactions, and ensuring compliance with Minnesota laws. The role includes background checks, transcription support, and office bookkeeping tasks.

Ideal candidates have a two-year degree or equivalent experience, strong Microsoft Office and typing skills, and the ability to maintain confidentiality while delivering accurate service to the public and agency staff.

Qualifications

• Two (2) year post-secondary degree in legal/clerical/accounting/law enforcement or related field or full-time work experience in a related position to total a minimum of two (2) years.
• Strong knowledge of laws, procedures, and Minnesota data practices acts.
• Proven ability to handle confidential information with accuracy and discretion.

Responsibilities

• Process Civil Documents and Financial Transactions; review, accept, and ensure documents are complete.
• Enter and maintain information in the records management system; transmit documents as required.
• Provide Civil Process Guidance and customer service to the public and staff.

Skills

Microsoft Office

Typing 60 wpm

Customer service

Recordkeeping

Legal terminology

Communication skills

Education

Two-year post-secondary degree

Tools

Records management system

Transcription equipment

Databases

Job description

CLOSES: 10/28/2026INTERVIEW DATE & LOCATION: INTERVIEWS WILL BE HELD ON MONDAY, NOVEMBER 16, 2026, AND TUESDAY, NOVEMBER 17, 2026, IF NECESSARY. THE INTERVIEWS WILL BE HELD AT THE JUSTICE CENTER 1780 JUSTICE DRIVE, CARLTON, MN 55718 IN THE SHERIFF'S CONFERENCE ROOM.Healthcare Benefits:Family Health Insurance - Monthly Premium of $378.28Single Health Insurance - Paid in Full by Employer**HEALTH INSURANCE DEDUCTIBLES COVERED IN FULL WITH A VEBA ACCOUNT FUNDED BY EMPLOYERBASIC FUNCTIONS:The Civil Process Clerk performs specialized administrative and statutory duties to support the Sheriff’s Office in processing civil papers, managing financial transactions, and ensuring compliance with Minnesota laws and procedures. The position provides technical guidance, customer service, and recordkeeping related to civil process, foreclosure activities, writs of execution, and related legal actions. It also conducts background checks, performs transcription work, and supports office financial operations. The role requires accuracy, confidentiality, and consistent adherence to statutory requirements.ESSENTIAL FUNCTIONS:Process Civil Documents and Financial TransactionsReview, accept, and ensure civil process documents are complete and regular on their face.Enter and maintain all related information in the records management system; transmit documents as required.Perform billing, receive payments, balance monthly civil and handgun fee accounts, and prepare payouts to the Auditor/Treasurer.Provide Civil Process Guidance and Customer ServiceAssist the public and employees with questions, paperwork, and procedural requirements related to civil process.Provide technical guidance to Sheriff’s Office staff on statutory requirements, time and manner of service, and proper execution of process.Administer Mortgage Foreclosure ActivitiesMaintain calendars and records of mortgage foreclosure sales.Research and prepare Redemption Certificates and process payouts.Record and update all foreclosure activity in the records management system.Process Writs of ExecutionReceive, review, and prepare Writs for levy upon personal property, wages, or real property.Calculate interest and fees, collect payments, and process appropriate payouts.Ensure Statutory and Procedural ComplianceMonitor statutory, judicial, and procedural requirements to ensure civil process compliance.Maintain currency by attending annual legislative update training and maintain required certifications.Perform Financial and Administrative Support FunctionsCreate and process accounts payable vouchers and invoices.Conduct bookkeeping for billable services provided by the Sheriff’s Office.Provide general office support as needed.Conduct Background and Data Processing ActivitiesPerform background and gun checks for Orders for Protection (OFPs).Transcribe oral and written reports, interviews, and related documentation.MINIMUM QUALIFICATIONS:Education and Experience:Two (2) year post-secondary degree in legal/clerical/accounting/law enforcement or related field or full-time work experience in a related position to total a minimum of two (2) years.Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.Training Required:None.Certificates/Licenses Required:Microsoft Office certification preferred.Valid driver’s license with no restrictions.Notary Public commission.KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:Knowledge of office practices, methods, procedures, and modern office equipment.Knowledge of laws, codes, ordinances, and regulations related to civil process, criminal records, and assigned functions, including the Minnesota Government Data Practices Act.Knowledge of law enforcement and legal terminology, documents, and Criminal Justice System processes.Knowledge of accounting, bookkeeping, financial record-keeping techniques, and ability to perform arithmetic calculations.Knowledge of departmental and county organizational policies, procedures, and administrative practices.Skill in using Microsoft Office and division-specific software applications.Ability to type at least 60 words per minute with accuracy.Ability to read, interpret, and apply written reports, directives, procedures, and regulations.Ability to prepare clear, concise, and accurate written correspondence, reports, and records.Ability to communicate effectively, orally and in writing, and to follow written and verbal instructions.Ability to speak, read, write, and understand English fluently, including expert grammar, spelling, and punctuation.Ability to maintain effective working relationships and interact courteously with the public, coworkers, supervisors, other agencies, and the media.Ability to appropriately explain laws, procedures, and departmental operations to the public.Ability to handle multiple tasks, prioritize work, exercise sound judgment, meet deadlines, and function effectively in a fast-paced or stressful environment.Ability to operate computers, databases, transcription equipment, and other modern office technology, including transcribing digital recordings.Ability to manage exposure to offensive or graphic materials professionally and without adverse impact on performance.Ability to work independently with minimal supervision and cooperatively as part of a team.Ability to adapt to changing procedures, technologies, and work requirements.Ability to maintain confidentiality in accordance with legal standards and local, state, and federal laws.Ability to analyze data, interpret procedures and regulations, and develop appropriate responses while performing civil, financial, administrative, and technical tasks with accuracy.