Civil Case Coordinator - Non-Merit
Baltimore County
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Job summary
Baltimore County is seeking a full-time Scheduling Clerk for the Circuit Court. The role supports Differentiated Case Management, assigns civil cases to tracks, prepares scheduling orders, and assists with conferences both virtually and in person.
Strong knowledge of court procedures and ADR processes is preferred; benefits apply to non-merit staff. The position requires an Associate's degree and at least one year in a court or ADR field, with possible substitution of two years of experience for
Qualifications
- Associate's degree from an accredited college or university.
- One year of experience in a court, law office, or ADR related field.
- An additional two years of relevant experience can be substituted for the Associate's degree.
- Three or more years of experience in a court, law office, or ADR related field.
Responsibilities
- Assign civil cases to appropriate scheduling tracks under the DCM plan.
- Prepare Scheduling Orders for civil cases.
- Review case information to screen civil cases for scheduling conferences.
- Screen civil cases for mediation and assign mediators.
- Coordinate with the Civil Assignment Department and Settlement Court to maintain calendars.
- Conduct virtual and in-person scheduling conferences and lead them when needed.
- Schedule settlement conferences and hearings; respond to inquiries from attorneys and the public.
- Assist self-represented parties with procedural matters at the Access to Justice Resource Center.
- Maintain and analyze internal scheduling tracking spreadsheets.
- Provide coverage for the Civil ADR Coordinator and related offices.
- Report to the Civil Case Manager.
Skills
Education
Tools
Job description
Regular Schedule: 35 hours per week.
A full-time, non-merit vacancy, with full County benefits, exists in the Circuit Court of Baltimore County.
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.
Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in this class may be filled from the list of eligible applicants.
Assist in implementation of the Differentiated Case Management (DCM) plans for civil (non-domestic) and domestic cases (pursuant to Maryland Rule 16-202b). Assign cases to appropriate scheduling tracks under the DCM plan. Assists the Central Assignment Office, judges, and magistrates in conducting virtual and in-person scheduling conferences and may lead scheduling conferences as needed.
Assigns civil cases to appropriate scheduling tracks pursuant to the Court’s DCM plan.
Prepares Scheduling Orders for civil cases.
Reviews case information reports, case histories, and files to screen civil cases for scheduling conferences.
Screens civil cases for mediation and assigns appropriate mediators.
Coordinates with the Civil Assignment Department and Settlement Court to maintain calendars for judges and magistrates.
Assists the Central Assignment Office, judges, and magistrates in conducting virtual and in-person scheduling conferences and may lead scheduling conferences as needed.
Schedules settlement conferences, hearings, and other court events; conducts virtual status conferences; responds to telephone and in-person inquiries from attorneys and the public.
Assists self-represented parties with procedural matters at the Access to Justice Resource Center.
Maintains and analyzes internal scheduling tracking spreadsheets.
Provides coverage for the Civil ADR Coordinator, Settlement Court and the Domestic DCM Office as needed.
Reports to the Civil Case Manager.
- Assigns civil cases to appropriate scheduling tracks pursuant to the Court’s DCM plan.
- Prepares Scheduling Orders for civil cases.
- Reviews case information reports, case histories, and files to screen civil cases for scheduling conferences.
- Screens civil cases for mediation and assigns appropriate mediators.
- Coordinates with the Civil Assignment Department and Settlement Court to maintain calendars for judges and magistrates.
- Assists the Central Assignment Office, judges, and magistrates in conducting virtual and in-person scheduling conferences and may lead scheduling conferences as needed.
- Schedules settlement conferences, hearings, and other court events; conducts virtual status conferences; responds to telephone and in-person inquiries from attorneys and the public.
- Assists self-represented parties with procedural matters at the Access to Justice Resource Center.
- Maintains and analyzes internal scheduling tracking spreadsheets.
- Provides coverage for the Civil ADR Coordinator, Settlement Court and the Domestic DCM Office as needed.
- Reports to the Civil Case Manager.
- Performs other assigned duties or tasks as required.
Associate's degree, from an accredited college or university.
One year of experience in a court, law office, or ADR related field.
An additional two years of relevant experience can be substituted for the Associate's degree.
Three or more years of experience in a court, law office, or ADR related field.
- Individuals to be considered for this position should have a thorough knowledge of court procedures including the processing of civil cases.
- Must have the ability to plan effectively and communicate well with attorneys, judges, the public, and staff; and must possess familiarity with automated case management systems, preferably the Odyssey Case Management System.
- Knowledge of Microsoft Office products including Microsoft Word, Outlook, and Excel preferred.
- This person must be highly capable of carrying out court policies on a continual basis.
- This person must be comfortable with public speaking and leading conferences.
- The ideal candidate is flexible and able to be cross trained on the duties of the Domestic DCM Office and the Settlement Court.
- This position requires the ability to work closely with other staff in the DCM Office and other departments as a team, as well as the ability to work independently and manage time effectively.
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
This position is a non-merit unclassified position with the Circuit Court for Baltimore County and subject to the personnel policies and procedures adopted by the Court.
The work of this classification is essentially sedentary but may include occasional walking, standing, lifting of boxes, or other limited physical activities.
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
All Baltimore County offices are smoke free.
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.
Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.
Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Payroll through direct deposit to the financial institution selected by employee is required.
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
- Associate's degree from an accredited college or university, plus one year of experience in a court, law office, or ADR related field.
- Three years of experience in a court, law office, or ADR related field.
- I do not meet the minimum qualifications for this position.
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application. If you choose “I do not meet the minimum qualifications for this position.” in the previous question, respond by entering N/A to this question.
- Required Question
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