Civil Case Coordinator - Non-Merit

Baltimore County, MD; Towson (MD); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Full County benefits

Job summary

Baltimore County Circuit Court is seeking a qualified Scheduling Specialist to assist in implementing Differentiated Case Management plans for civil and domestic cases. The role includes assigning cases, preparing orders, and coordinating with various offices to maintain calendars for judges and magistrates.

Applicants should have an Associate degree, 3+ years in a court or ADR field, and familiarity with Odyssey Case Management System.

Qualifications

• Associate degree from an accredited college or university.
• Three or more years of experience in a court, law office, or ADR related field.
• Must have thorough knowledge of court procedures including processing of civil cases.
• Ability to plan effectively and communicate with attorneys, judges, public and staff.
• Familiarity with Odyssey Case Management System is preferred.

Responsibilities

• Assign civil cases to appropriate scheduling tracks under the DCM plan and prepare scheduling orders.
• Review case information to screen civil cases for scheduling conferences.
• Coordinate with Civil Assignment Department and Settlement Court to maintain calendars for judges and magistrates.
• Lead scheduling conferences as needed.
• Schedule settlement conferences, hearings, and other court events; respond to inquiries from attorneys and the public.
• Maintain and analyze internal scheduling tracking spreadsheets.

Education

Associate degree

Tools

Odyssey Case Management System

Microsoft Word

Microsoft Excel

Job description

Regular Schedule: 35 hours per week.

A full-time, non-merit vacancy, with full County benefits, exists in the Circuit Court of Baltimore County.

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and/or reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.

A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Unofficial copies are accepted.

Definition of Responsibility

Assist in implementation of the Differentiated Case Management (DCM) plans for civil (non-domestic) and domestic cases (pursuant to Maryland Rule 16-202b). Assign cases to appropriate scheduling tracks under the DCM plan. Assists the Central Assignment Office, judges, and magistrates in conducting virtual and in-person scheduling conferences and may lead scheduling conferences as needed.

Essential Job Duties

• Assigns civil cases to appropriate scheduling tracks pursuant to the Court’s DCM plan.
• Prepares Scheduling Orders for civil cases.
• Reviews case information reports, case histories, and files to screen civil cases for scheduling conferences.
• Screens civil cases for mediation and assigns appropriate mediators.
• Coordinates with the Civil Assignment Department and Settlement Court to maintain calendars for judges and magistrates.
• Assists the Central Assignment Office, judges, and magistrates in conducting virtual and in-person scheduling conferences and may lead scheduling conferences as needed.
• Schedules settlement conferences, hearings, and other court events; conducts virtual status conferences; responds to telephone and in-person inquiries from attorneys and the public.
• Assists self-represented parties with procedural matters at the Access to Justice Resource Center.
• Maintains and analyzes internal scheduling tracking spreadsheets.
• Provides coverage for the Civil ADR Coordinator, Settlement Court and the Domestic DCM Office as needed.
• Reports to the Civil Case Manager,

Examples of Other Duties

• Performs other assigned duties or tasks as required.

Associate's degree, from an accredited college or university

Plus

One year of experience in a court, law office, or ADR related field.

An additional two years of relevant experience can be substituted for the Associate's degree.

Preferred Qualifications

Three or more years of experience in a court, law office, or ADR related field.

Knowledge, Skills, and Abilities

• Individuals to be considered for this position should have a thorough knowledge of court procedures including the processing of civil cases.
• Must have the ability to plan effectively and communicate well with attorneys, judges, the public, and staff; and must possess familiarity with automated case management systems, preferably the Odyssey Case Management System.
• Knowledge of Microsoft Office products including Microsoft Word, Outlook, and Excel preferred.
• This person must be highly capable of carrying out court policies on a continual basis.
• This person must be comfortable with public speaking and leading conferences.
• The ideal candidate is flexible and able to be cross trained on the duties of the Domestic DCM Office and the Settlement Court.
• This position requires the ability to work closely with other staff in the DCM Office and other departments as a team, as well as the ability to work independently and manage time effectively.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

This position is a non-merit unclassified position with the Circuit Court for Baltimore County and subject to the personnel policies and procedures adopted by the Court.

Physical and Environmental Conditions

The work of this classification is essentially sedentary but may include occasional walking, standing, lifting of boxes, or other limited physical activities.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.