Civil and Deed Clerk

Amherst County Government; Amherst (VA); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Retirement benefits

Employer-paid life insurance

Paid leave

Health savings account contribution

Employee assistance program

Additional voluntary benefits

Job summary

Amherst County Government is hiring a Civil & Deed Clerk to support court operations, maintain official records, and assist the public. The role emphasizes accurate recordkeeping, courteous service, and efficient office operations in a public records environment.

The ideal candidate is organized, dependable, and committed to confidentiality, with experience in administrative office work and records management helpful for success in this position.

Qualifications

• Experience in an administrative office, records management, customer service, or court-related environment.
• Strong attention to detail and the ability to handle confidential information with discretion.

Responsibilities

• Answer incoming calls, direct inquiries, and assist the public with accessing records in the record room.
• Record and index deeds, judgments, and financing statements to maintain public records.
• Process and establish civil cases, enter and scan documents, and maintain case files.
• Assist with jury and grand jury functions and process court orders.
• Issue marriage licenses, concealed handgun permits, and notary oaths.
• Distribute daily mail, manage remote access/OCRA functions, and perform balancing tasks.

Skills

Customer service

Attention to detail

Multitasking

Confidentiality

Job description

Make a difference in your community while building a career in public service!

Amherst County Government is seeking a dependable, detail-oriented, and customer-focused individual to join our team as a Civil & Deed Clerk. This position plays an important role in supporting court operations, maintaining official records, and assisting members of the public with a variety of services.

Pay: $49,000+ to commensurate with relevant experience.

What You'll Do

The Civil & Deed Clerk performs a variety of administrative, clerical, and court-related duties, including:

• Customer Service: Answer incoming telephone calls, direct inquiries to the appropriate personnel, and assist the public with accessing records in the record room.
• Records Management: Record and index deeds, judgments, and financing statements to maintain accurate and accessible public records.
• Civil Case Processing: Process and establish civil cases, enter and scan documents, record court hearing dates, circulate orders, and maintain case files.
• Court Administration: Assist with jury and grand jury functions and process miscellaneous court orders.
• Public Services: Issue marriage licenses, concealed handgun permits, and notary oaths.
• Administrative Support: Distribute daily mail, manage remote access/OCRA functions, and perform daily balancing and reconciliation responsibilities.

The successful candidate will help ensure accurate recordkeeping, efficient office operations, and courteous service to the citizens of Amherst County.

What We're Looking For

The ideal candidate is organized, dependable, professional, and committed to providing excellent customer service. Strong attention to detail, the ability to manage multiple responsibilities, and a commitment to accuracy and confidentiality are important to success in this role.

Experience in an administrative office, records management, customer service, or court-related environment would be beneficial.

Why Work for Amherst County Government

We believe our employees are one of our greatest assets. Eligible full-time employees have access to a comprehensive benefits package designed to support their health, financial security, and work-life balance.

Highlights of Our Benefits Package Include:

• Health, Dental & Vision Insurance: Access to employer-subsidized medical, dental, and vision coverage, with medical plan options to fit different needs.
• Retirement Benefits: Participation in the Virginia Retirement System (VRS), along with access to a deferred compensation plan offering a dollar-for-dollar employer match of up to $100 per month for eligible participants.
• Employer-Paid Life Insurance: Group term life insurance at no cost to the employee, with coverage equal to twice the employee's annual salary, subject to plan terms.
• Paid Leave: Vacation, sick, personal, and personal business leave, along with paid holidays and other applicable leave benefits.
• Health Savings Account Contribution: Eligible employees enrolled in a qualifying high-deductible health plan can receive a County contribution of $1,500 annually to a Health Savings Account.
• Employee Assistance Program: Confidential support and resources for personal, emotional, financial, and work-life concerns.
• Additional Voluntary Benefits: Options for supplemental coverage, including accident, critical illness, disability, cancer, and additional life insurance.

Benefit eligibility, employer contributions, and coverage are subject to applicable plan provisions and County policies.

Amherst County Government is an Equal Opportunity Employer.

This is a full time position.

Visit Careers at Amherst County Government