Civil Administrative Assistant

Rockingham County; Brentwood (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

Rockingham County Sheriff’s Office in New Hampshire is seeking a Civil Administrative Assistant to perform complex administrative tasks for the Civil Process and Civil Warrants Division. The role focuses on records management, billing, and processing payments while maintaining databases and filing systems.

You will also assist with training and onboarding volunteers and new staff, and interact with the courts, law enforcement, and the public.

Qualifications

• Associate Degree in a related field or completion of a one-year certificate from a college or technical school, along with three to five years related experience or an equivalent combination of education and experience.
• Billing and bookkeeping experience preferred.

Responsibilities

• Performs complex and specialized administrative work for the Civil Process and Civil Warrants Division.
• Maintains records, reviews validity and completeness of services, prepares invoices, processes payments, and resolves billing issues.
• Ensures efficient flow of legal paperwork, creates/maintains databases and filing systems, and performs clerical duties (data entry, filing, photocopying).
• Disseminates correspondences to internal staff and oversees basic facility inventories.
• Assists with training, scheduling, and orientating volunteers and new staff.
• Interacts with court, legal, law enforcement, and the public, and provides frontline screening for entry into the Sheriff’s Office.

Skills

Data entry

Clerical work

Customer service

Education

Associate Degree in a related field

One year certificate from a college/technical school

Job description

*Anticipated opening January 2027*

Welcome to the commerce center of Southern New Hampshire! Here at Rockingham County, NH, we service our local community through efforts at our County Attorney’s Office, Registry of Deeds, Sheriff’s Office, Department of Corrections, Finance Office, Human Resources, Nursing Home, Assisted Living Community, and Facilities Operations. We believe in empowering and challenging our team members through opportunities of growth, education, and wellness initiatives. Our team is driven by our mission of serving our community. Be a part of the bigger picture, work alongside industry professionals, enjoy fantastic benefits + generous paid time off, and discover the Rockingham County difference.

SCOPE OF POSITION:

The Civil Administrative Assistant performs complex and specialized work of an administrative nature for the Civil Process and Civil Warrants Division of the Rockingham County Sheriff’s Office. Rockingham County Sheriff’s Office is a public safety entity comprised of several divisions. The Civil Administrative Assistant specializes in administrative processes for Civil Process and Civil Warrants Division through record keeping, reviewing validity/completeness/payment for services, preparing invoices, processing payments, resolving billing issues, assuring efficient flow of legal paperwork, creating/maintaining various databases & filing systems, performing clerical duties such as data entry, filing, & collating photocopying, disseminating correspondences to internal staff, and ensuring basic facility inventories are stocked. This position also assists with training, scheduling, and orientating volunteers and new staff. The Civil Administrative Assistant also interacts with court, legal, law enforcement, & the general public, and further, provides frontline screening requirements to all persons seeking entry into the Sheriff’s Office.

• Associate Degree in a related field; or
• Completion of a one (1) year certification from a college or technical school; along with
• Three (3) to five (5) years related experience; or
• An equivalent combination of education and experience.
• Billing and bookkeeping experience preferred.

Equal Employment Opportunity

Mandatory post offer physical and drug testing for new hire. Criminal and sexual offender records check required.