Civic Programs Operations Manager

University of Montana; Missoula (MT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Insurance package

Mandatory retirement plan

Partial tuition waiver

Wellness program

Job summary

The Mansfield Center at the University of Montana invites applications for a Program Manager to support planning and delivery of high-impact civic engagement programs. You will coordinate logistics, maintain records, and liaise with partners and campus colleagues to ensure smooth project execution.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple programs and deadlines while ensuring compliance with grant requirements and

Qualifications

• High School diploma or equivalent with 2+ years of experience.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities, deadlines and recurring processes.
• Excellent written and verbal communication with diverse audiences.
• Develop and improve organizational systems and maintain confidential records.
• Proficiency with Microsoft Office, especially Excel and databases.
• Flexibility to work evenings/weekends during peak periods and accompany participants on activities.

Responsibilities

• Maintain accurate participant and program records using databases and spreadsheets.
• Track program logistics, deadlines, budgets, and vendor contracts across programs.
• Coordinate participant travel, lodging, transportation, events, and tech for in-person and virtual programs.
• Coordinate and implement activities aligned with program goals.
• Communicate with participants, partners, vendors, and campus colleagues to resolve issues.
• Support program communications and outreach materials including social media and presentations.
• Coordinate administration, reporting, evaluation, and grant compliance.
• Supervise and train student employees and interns.
• Serve as liaison with campus and community partners; maintain alumni contacts.
• Support general office operations: files, supplies, equipment.

Skills

Organizational skills

Communication

Attention to detail

Time management

Problem solving

Education

High School diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Excel

Databases

Project management tools

Job description

The Mansfield Center at the University of Montana invites applications for a Program Manager to support planning and delivery of high-impact civic engagement programs. You will coordinate logistics, maintain records, and liaise with partners and campus colleagues to ensure smooth project execution.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple programs and deadlines while ensuring compliance with grant requirements and