City Hall Administrative Support Specialist

City of Columbia; Columbia (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Columbia is seeking a courteous and professional clerical worker to support the Mayor's Office. The role involves routine to moderately clerical tasks, front-desk service, and data processing in a safe, office environment.

You will handle phones, greet visitors, process documents, and maintain logs while upholding standard procedures under supervision. A valid SC driver’s license and typing ability may be required.

Qualifications

• High school diploma or GED required.
• Six (6) months of relevant prior experience.
• May be required to type 30 corrected wpm.
• Valid South Carolina Class “D” Driver’s License.

Responsibilities

• Answers the telephone and provides information to callers or forwards calls to appropriate personnel.
• Greets office visitors and directs them to appropriate office or provides information.
• Provides information to the public regarding department procedures and policies.
• Types, copies, files, processes, mails and transmits documents and forms.
• Assists in entering, preparing and processing office records.
• Maintains lists and logs; compiles data for records and reports.
• Processes incoming and outgoing mail; handles fees and fines receipts.
• Performs routine clerical tasks and data entry; retrieves files and sends/receives faxes.
• Responds to inquiries from City departments, agencies, organizations, professionals and the public.
• Performs specialized clerical duties for the Office of the Mayor.
• Attends training and meetings to enhance knowledge and skills.
• Adopts an organized, efficient and professional team approach.
• Performs other duties as assigned.

Skills

Customer service

Typing 30 wpm

Data entry

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Windows

Job description

City of Columbia is seeking a courteous and professional clerical worker to support the Mayor's Office. The role involves routine to moderately clerical tasks, front-desk service, and data processing in a safe, office environment.

You will handle phones, greet visitors, process documents, and maintain logs while upholding standard procedures under supervision. A valid SC driver’s license and typing ability may be required.