City Hall Administrative Assistant

City of Columbia SC; Columbia (SC); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Retirement plan

Paid holidays

Sick leave

Job summary

The City of Columbia SC is seeking a courteous, detail-oriented clerical assistant to support the Mayor's Office. This sedentary role involves routine data entry, document processing, and public inquiries with daily interactions across City departments.

Responsibilities include answering phones, greeting visitors, handling mail, and maintaining records. Requires basic MS Office skills, a high school diploma, and a SC Driver's License. Benefits are available for full-time staff.

Qualifications

• High school diploma or GED required.
• Six months of relevant prior experience requested.
• Typing speed of 30 corrected wpm may be required.
• Valid South Carolina Class D Driver’s License may be required.
• Proficient in Microsoft Office and Windows.

Responsibilities

• Answers the telephone; forwards calls or takes messages as needed.
• Greets office visitors and directs them to the appropriate office.
• Provides information to the public regarding procedures and policies.
• Types, copies, files, mails and transmits documents and notices.
• Assists in entering, preparing and processing office records.
• Maintains various lists and logs.
• Compiles data for records and reports as requested.
• Processes incoming and outgoing daily mail.
• Receipts and accounts for various fees and fines.
• Performs other routine clerical work as assigned.
• Responds to inquiries from other City departments and the public.
• Performs specialized clerical duties for the Office of the Mayor.
• Attends trainings and meetings to enhance skills.
• Maintains an organized, efficient, and professional work culture.

Skills

Customer service

Communication skills

Typing 30 wpm

Microsoft Office

Data entry

Telephone etiquette

Education

High school diploma or GED

Tools

Windows OS

Job description

The City of Columbia SC is seeking a courteous, detail-oriented clerical assistant to support the Mayor's Office. This sedentary role involves routine data entry, document processing, and public inquiries with daily interactions across City departments.

Responsibilities include answering phones, greeting visitors, handling mail, and maintaining records. Requires basic MS Office skills, a high school diploma, and a SC Driver's License. Benefits are available for full-time staff.