CIO Executive Assistant — Onsite Strategic Admin Lead

Endeavor Health; Elmhurst (NY); Hybrid; USD 40,000 - 59,000; Full time

Benefits offered by this job

Incentive pay for select positions

Annual increases based on performance

Career Pathways for growth

Medical, Dental, Vision options

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Community Involvement Opportunities

Job summary

Endeavor Health's Executive Administrative Assistant role in Elmhurst Hospital is a full-time, primarily onsite position with periodic work-from-home flexibility. You will support the CIO with complex scheduling, travel planning, material preparation, and confidential communications in a fast-paced healthcare system.

Ideal candidates bring 5+ years of executive support experience, preferably supporting a C-suite, and strong Microsoft 365 skills.

Qualifications

• Five or more years of progressively responsible administrative or executive support experience.
• Experience supporting a senior executive in a complex organization.
• Experience supporting a C suite executive strongly preferred.
• Experience managing complex executive calendars, travel, meetings, and confidential information.
• Experience coordinating across multiple executives and administrative offices preferred.
• Healthcare experience preferred, but not required.
• Experience using technology to improve administrative workflows and executive productivity preferred.

Responsibilities

• Manage a complex and dynamic executive calendar, proactively coordinating meetings, resolving scheduling conflicts, and adjusting priorities as needs change.
• Coordinate meetings involving senior executives, IT leaders, clinical and operational leaders, Board and governance activities, external partners, and other stakeholders.
• Anticipate administrative needs and proactively address scheduling, logistics, materials, and other requirements before they become issues.
• Coordinate executive travel, itineraries, meeting logistics, expenses, and related administrative activities.
• Prepare and organize meeting materials, agendas, presentations, correspondence, and other executive documents.
• Capture meeting notes and action items when requested and support timely administrative follow up.
• Draft, edit, proofread, and format executive communications and correspondence with accuracy and professionalism.
• Manage incoming communications and requests, using sound judgment to assess urgency, coordinate responses, and elevate appropriately.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Maintain organized executive files, records, contacts, and other information needed to support the CIO.
• Build strong working relationships with Executive Assistants and administrative professionals across Endeavor Health to support effective coordination and communication.
• Use Microsoft 365, collaboration platforms, AI enabled productivity tools, and other technology to improve administrative efficiency and simplify workflows.
• Identify opportunities to improve administrative processes, reduce unnecessary work, and make the Office of the CIO more efficient.
• Adapt quickly to changing priorities and remain organized, responsive, and composed during periods of high activity and organizational change.
• Provide additional administrative support and coordination as needed to ensure the effective operation of the Office of the CIO .

Skills

Calendar management

Communication

Organization

Microsoft 365

Discretion

Travel coordination

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Job description

Endeavor Health's Executive Administrative Assistant role in Elmhurst Hospital is a full-time, primarily onsite position with periodic work-from-home flexibility. You will support the CIO with complex scheduling, travel planning, material preparation, and confidential communications in a fast-paced healthcare system.

Ideal candidates bring 5+ years of executive support experience, preferably supporting a C-suite, and strong Microsoft 365 skills.