Church Administrator

Alabama Baptist State Board of Missions; Montgomery (AL); On-site; USD 35,000 - 52,000; Full time

Job summary

The Alabama Baptist State Board of Missions seeks a Church Administrator to manage administrative, facilities and relational duties across church operations. This full-time role supports pastors, staff, and volunteers while upholding the church's mission.

Candidates should have prior administrative experience, a minimum three-year commitment, and membership or willingness to move membership. Start date May 1, 2026; salary determined upon request.

Qualifications

• Previous Administrative Experience Required.
• Minimum 3 year commitment required.
• Church membership or willingness to move membership with approval.
• Salary to be determined; range given upon request.
• Preferred Start Date May 1, 2026

Responsibilities

• Prioritize work given by pastors, other staff, committee chairpersons, and others in the church to ensure timely completion of projects.
• Maintain worship attendance records and communicate with the Care Team to ensure communication with visitors is being maintained, recorded and pursued.
• Maintain membership records and prepare membership reports for monthly/year-end Baptist Association reports.
• Maintain church records and personnel files; to include personnel reviews, special recognition, training certifications, and requests for absences.
• Order and stock office supplies; coordinating with ministry leaders for planned supply needs or special event supply purchases.
• Back-up computer files and maintain office equipment software and updates as required.
• Oversee creation and distribution of church bulletins
• Compile ministry updates, staff updates and financial contribution information for weekly emails and ministry newsletter;
• Create employee and volunteer policies and procedures and update current policies and procedures as needed; ensuring adherence to the vision and mission of STC.
• Coordinate employee and volunteer work and vacation schedules and input on master calendar; ensuring ample staffing for day-to-day functions and events.
• Develop and monitor volunteer registrations for events and communicate data to leadership and staff.
• Initiate and file all MinistrySafe background checks and notify volunteers when updates are needed or training is incomplete.
• Work with the church’s financial administrator/bookkeeper to ensure funds are used to meet obligations.
• Answer phones, assist guests, maintain an orderly work environment.
• Provide administrative support to staff and ministry leaders to advance God’s kingdom.

Skills

Administrative experience

Job description

Spiritual Responsibilities

• Consistent prayer.
• Consistent time in God’s Word.
• Consistent missional engagement.
• Consistent commitment to a Local Church (preferably STC).
• Living a godly lifestyle at home, community, and among the body of Christ.
• Consistently communicate and interact in a Christ honoring way (Eph 4:25-31).
• Pursue both spiritual and occupational development opportunities.

Occupational Responsibilities

Administrative

• Prioritize work given by the pastors, other staff, committee chairpersons, and others in the church to ensure timely completion of projects.
• Maintain worship attendance records and communicate with the Care Team to ensure communication with visitors is being maintained, recorded and pursued.
• Maintain membership records and prepare membership reports for monthly/year-end Baptist Association reports.
• Maintain church records and personnel files; to include personnel reviews, special recognition, training certifications, and requests for absences.
• Order and stock office supplies; to include coordinating with ministry leaders for planned supply needs or special event supply purchases.
• Back-up computer files and maintain office equipment software and updates as required. Calling customer service departments for any software or hardware that may require additional attention..
• Take on advisory and training roles in ministries that have administrative weaknesses, office assistants, or volunteer administrative support where needed.
• Oversee creation and distribution of church bulletins
• Compile ministry updates, staff updates and financial contribution information for weekly emails and ministry newsletter;
• Create employee and volunteer policies and procedures and update current policies and procedures as needed; ensuring adherence to the vision and mission of STC.
• Coordinate employee and volunteer work and vacation schedules and input on master calendar; assisting volunteers and staff in ensuring that ample staffing is available for all day-to-day functions and special events.
• Develop and monitor volunteer registrations for events communicating collected data to ministry leaders, staff team, and volunteer groups.
• Initiate, run, and file all MinistrySafe background checks. Communicating with Youth and Nursery leaders all cleared volunteers. Administrator is also responsible for notifying volunteers when updates are needed or training is incomplete.
• Work closely with the church’s financial administrator/bookkeeper to ensure the church properly uses funds to meet financial obligations.
• Answer phones, assist guests, maintain an orderly work environment.
• Provide administrative support to staff team and ministry leaders as requested as we all seek to advance God’s kingdom together.

Facilities

• Assist in scheduling meetings and events; track church equipment rentals.
• Coordinate calendar for facility usage and enforce church policies for facility use.
• Maintain an inventory of supplies and equipment.
• Evaluate the church's insurance needs and ensure that policies remain current.

Relational

• In many ways the Church Admin is the first impression of the church. We desire for the admin to be warm and loving to all they come in contact with. The context of our church ensures that you will come in contact with both millionaires and homeless, the innocent, and guilty. We desire all our guests to be treated with dignity and respect (James 2:1-13).
• Team unity is a big priority. Gossip will not be tolerated with staff or others. When issues need to be addressed, we practice godly conflict resolution principles. We also cultivate unity by having periodic staff fellowships. While our goal is to have a monthly staff fellowship, we often fall short. However, when a staff fellowship is scheduled we expect every staff member to make every effort to be present with their family as often as possible.
• We also have weekly staff meetings; monthly finance meetings; and monthly leadership team meetings; where attendance is also required.
• We believe family and rest is vitally important. We prioritize family by requiring full-time staff members to take a full 24hr off-day where they are strongly encouraged to not do church related tasks. We hope this day is a time of refreshment and an opportunity to cultivate your immediate family relationships. The exact weekly day off is TBD.

Additional Specifications

• Preferred Start Date May 1, 2026
• Minimum 3 year commitment required.
• Previous Administrative Experience Required.
• Salary to be determined. Range given upon request.
• Ability to create structure from scratch or improve existing structures required.
• Currently a church member or willing to move membership with approval of current leadership.
• Our current administrator is transitioning in June, but is kind enough to make herself available for training and assisting whoever fulfills this new role.