Administrative Assistant

The Fields Church; State College (Centre County); On-site; USD 40,000 - 55,000; Full time

Job summary

The Fields Church is seeking an experienced administrative leader to support the Lead Pastor by creating systems that enable focused leadership. This full-time role involves coordinating serve teams, managing the church database (Planning Center), and ensuring reliable communication with guests and ministries.

You will oversee calendars, facilities, vendor relations, and outreach logistics, while producing accurate ministry metrics for leadership.

Qualifications

• Spiritual maturity and a commitment to servant leadership and discipleship.
• Evidence of ongoing spiritual growth, as required of all church employees.
• Proficient in church database management and able to handle financial processes; excellent in event planning.
• Detail oriented and administratively gifted.
• Willingness to serve and tenacity to get things done.
• Strong written and verbal communication skills.
• Self-aware, humble, and teachable.
• Fun, good sense of humor, and doesn't take self too seriously.
• A member of The Fields Church or willing and able to become a member.

Responsibilities

• Create administrative capacity that enables the Lead Pastor to focus on leadership.
• Support Serve Team leaders through effective systems and administration.
• Manage TFC Database and Workflows (Planning Center).
• Assist in church communication and guest follow-up systems.
• Maintain ministry metrics and provide accurate reporting to inform leadership decisions.
• Oversee the admin operations of TFC (calendars, facilities, and office management).
• Serve as the primary liaison with facility partners, vendors, and other key organizations.
• Manage the administrative execution of outreach initiatives and guest systems.
• Coordinate travel, meetings, retreats, and other logistical needs for the Lead Pastor.
• Develop and improve systems and processes that strengthen The Fields Church.

Skills

Spiritual maturity

Servant leadership

Discipleship

Database management

Event planning

Administrative skills

Communication skills

Humility

Grit

Membership

Tools

Planning Center

Job description

Qualifications and Requirements

• Spiritual maturity and a commitment to servant leadership and discipleship
• Evidence of ongoing spiritual growth, as required of all church employees
• Must be proficient in church database management as well as other financial processes - Must be excellent in event planning and execution
• Must be detailed oriented and administratively gifted
• A willingness to serve and tenacity to get things done
• Strong written and verbal communication skills
• Self-aware, humble, and teachable
• Fun, good sense of humor, and doesn't take self too seriously
• TFC's 5G Leadership Qualities (Grit, Guts, Gratitude, Gladness, Growth-Mentality)
• A member of The Fields Church or willing & able to become a member

Responsibilities

• Create administrative capacity that enables the Lead Pastor to focus on leadership
• Support Serve Team leaders through effective systems and administration.
• Manage TFC Database and Workflows (Planning Center)
• Assist in church communication and guest follow-up systems
• Maintain ministry metrics and provide accurate reporting to inform leadership decisions - Oversee the admin operations of TFC (i.e calendars, facilities, and office management) - Serve as the primary liaison with facility partners, vendors, and other key organizations. - Manage the administrative execution of outreach initiatives and guest systems.
• Coordinate travel, meetings, retreats, and other logistical needs for the Lead Pastor
• Develop and improve systems and processes that strengthen The Fields Church.