Church Administrator

Westminster Theological Seminary; Springfield Township (Delaware County); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

14 days PTO

7 Federal holidays

Job summary

A church organization in Springfield Township is looking for a Church Administrator to manage all operational aspects. The candidate will support the Pastor, maintain church records, oversee property management, and ensure effective communication through social media and newsletters. A preferred candidate will have excellent communication skills, organizational abilities, and technology proficiency, along with a 4-year degree. The role offers a salary range of $36,000 to $39,000, along with PTO and holidays.

Qualifications

• Strong communication skills in writing and speaking.
• Ability to solve problems independently and organize tasks efficiently.
• Experience in website management and social media.
• Coordination of administrative tasks is necessary.
• Degree preferred, and criminal background check required.

Responsibilities

• Support church operations and assist the Pastor.
• Manage office tasks including directory and supplies.
• Oversee property management for maintenance and events.
• Maintain the church website and communication platforms.
• Provide clerical support for the Pastor and committees.

Skills

Excellent written and verbal communication skills

Organizational and independent problem-solving skills

Technology skills including computer competency

Coordination skills for general administrative tasks

Enjoy working independently and collaboratively

Education

4-year degree preferred

Tools

Social media tools

Publishing graphics software

Job description

Church Administrator Position Description

Effective January 1, 2026

Purpose of the Position: Supports all aspects of church operations, along with supporting the work of the Pastor, other staff members, Session, individual Committees of the Session, and volunteers providing services that enhance the church and its mission.

Accountability: The position reports to the Pastor and is a Monday through Friday, 9:00am to 3:00pm multifaceted position as set by the Pastor and the Personnel Committee to meet the needs of the Church.

Responsibilities: (Include, but are not limited to)

Office Management

• Receptionist
• Maintenance and updating of church directory
• Order and manage office supplies
• Equipment maintenance
• Workroom organization and maintenance
• Maintain electronic files (Google Drive)
• Copy machine management
• Maintain Church records
• Calendar maintenance with up-to-date
• Maintain background clearance process and information records
• Manage and perform all mail associated tasks
• Manage and track distribution of building key

Reception

• Personal answer to calls
• Direct calls to appropriate person
• Respond to general church email
• Greet visitors

Property Management

• Schedule and manage onsite maintenance appointments
• Schedule, liaise, be onsite for weddings and funerals
• Liaise with church cleaning services

Technology

• Maintain website with regularity
• Calendar of Events
• Postings
• Design
• Design, build, compile data for surveys
• Schedule, track, coordinate building use for all groups
• Post and keep current building use on calendar
• Cemetery oversight and record keeping
• Track website statistics
• Streaming IP addresses
• Share with appropriate people

Communications

• Manage weekly e-blasts
• Maintain social media presence – FB, Instagram, local sites, etc.
• Coordinate and/or prepare promotional materials
• Weekly bulletin preparation, printing, electronic distribution
• Coordinate, prepare, publish Annual Report
• Ensure publicity of events – newspaper, local media, website, e-blast, church newsletter etc.

Pastor Support

• Worship Bulletin Preparation
• Calendar maintenance, appointment scheduling, reminders
• Media support – email follow ups, e-blasts, etc.
• Clerical support

Committee Support

• Provide general support (phone calls, contacts, clerical needs, building use, etc.) for committees
• Prepare promotional materials for committee projects

Qualifications:

• Excellent written and verbal communication skills
• Organizational and independent problem-solving skills
• Technology skills including computer competency, website management, social media tools, publishing graphics and editing preferable
• Coordination skills that serve to accomplish general administrative tasks
• Enjoy working independently as well as collaboratively
• A 4-year degree is preferable
• Provide a current Criminal Background Check

Evaluation and Review

The Church Administrator will meet with the Pastor and the Personnel Committee after the first 90 days to review progress. An annual evaluation is conducted by the Pastor and Personnel Committee at the end of the program year with input solicited from relative Session committee chairs. The Personnel Committee acts as a liaison between the Pastor and the Church Administrator as needed.

Salary and Benefits

Salary range based on experience and relevant skills is $36,000 to $39,000 for a 9:00am - 3:00pm workday Monday through Friday. 14 days PTO and 7 Federal holidays.