Church Administrator

Crosswalk.com, Ltd.; Ellicott City, Northern (MD, KY); Hybride; USD 47 000 - 56 000; Plein temps

Avantages offerts par ce poste

Flexible schedule

Paid time off

Résumé du poste

Bethany United Methodist Church in Ellicott City, MD is seeking a Church Administrator to support daily ministry and operations, including administrative workflows, financial documentation, facility scheduling, building services, regulatory compliance, communications, vendors, and tenant relationships.

The role works closely with the Lead Pastor, church staff, ministry leaders, Trustees, Finance leadership, contractors, tenants, and congregation members; confidentiality, sound judgment, and

Qualifications

• Administrative experience preferred (2+ years).
• Ability to manage calendars, communications, and office workflows.
• Capacity to handle confidential information with discretion.

Responsabilités

• Create, produce, and distribute church communications and notices.
• Manage master facility calendar and coordinate building use and events.
• Supervise sexton and coordinate cleaning and maintenance with vendors.
• Oversee accounts payable, invoicing, and financial documentation.

Connaissances

Administrative support

Communication

Scheduling

Confidentiality

Outils

Microsoft Office

Planning Center

Description du poste

# Church Administrator## Bethany United Methodist ChurchEllicott City, MDChurch/Company Size251 to 350Job TypeFull TimePay TypeSalaryPay$47,000 - $56,000Employee WorkplaceOn-site### Job Description:**Job description:**Position SummaryThe Church Administrator supports the daily ministry and operations of Bethany United Methodist Church by managing administrative workflows, financial documentation, facility scheduling, building services, regulatory compliance, communications, vendors, and tenant relationships. The position works closely with the Lead Pastor, church staff, ministry leaders, Trustees, Finance leadership, contractors, tenants, and members of the congregation. The Church Administrator is expected to exercise sound judgment, maintain confidentiality, respond calmly to changing priorities, and support the mission and ministries of the church.**Essential Responsibilities:****Create, produce, and distribute postcards, holiday mailings, informational letters, funeral notices, and other church communications.*** Maintain adequate supplies of paper, envelopes, and other office materials, and order replacements as needed.* Monitor cleaning supplies and communicate supply needs to the cleaning staff or vendor.* Use Microsoft Office and learn other programs required for security systems, accounting, Planning Center, and church operations.* Provide responsive and courteous administrative support to pastors, staff, ministry leaders, members, tenants, visitors, and vendors.**Manage the master facility calendar in Planning Center for all internal ministries, outside organizations, tenants, and special events.*** Review and approve routine facility-use requests, resolve scheduling conflicts, and obtain the Chair of Trustees' approval for special or unusual requests.* Coordinate daily building use, room assignments, access, temperature needs, setups, cleanups, and communications with affected users.* Supervise the Sexton and coordinate the external cleaning company to ensure that the building is prepared, cleaned, and restored for worship, meetings, rentals, and special events.* Attend staff meetings, communications meetings, and other meetings necessary to coordinate church operations.**Financial and Administrative Operations*** Review incoming mail and distribute materials to the appropriate staff or mailboxes.* Place routine donation checks in the safe and notify the pastors, Finance Chair, and Accounting when a check exceeds $2,000.* Safeguard qualified charitable distributions, required minimum distributions, and other retirement-account contributions; provide supporting copies to Accounting.* Process invoices received by mail or email by saving supporting documents as PDFs, selecting the appropriate account, preparing vouchers, maintaining the correct electronic files, and forwarding completed documentation to Accounting.* Supervise the Bookkeeper, coordinate the accounts-payable workflow, and help ensure that financial records and supporting documentation are accurate, complete, and timely.* Approve routine expenditures up to $500 within approved budgets and established church policies; obtain additional authorization when required.* Facility Scheduling and Event Coordination**Funerals and Memorial Services*** Treat funerals as a priority over other scheduled events and promptly coordinate required calendar changes with church staff and affected facility users.* Create a special church-wide electronic communication with the approval of the presiding pastor.* Coordinate service times, building access, greeters, flowers, funeral-home arrival and departure, and other facility needs.* Coordinate custodial services before and after the funeral, unlock required doors, and adjust sanctuary temperatures.**Facilities Maintenance and Regulatory Compliance*** Identify building and grounds needs and coordinate repairs involving plumbing, HVAC systems, boilers, split systems, rooftop or yard units, doors, windows, lighting, electrical systems, and related equipment.* Maintain facility permits, inspection reports, service records, contracts, and related compliance documentation.* Schedule and document required inspections, including the annual kitchen permit, annual elevator inspection and permit, annual fire-extinguisher service, semiannual fire-hood inspection, fire-department inspections, and boiler inspections.* Coordinate landscaping, pest control, fuel oil, stormwater systems, cleaning services, and other recurring building and grounds services.* Respond to facility problems and coordinate appropriate staff, contractors, or emergency services when necessary.**Vendor and Tenant Management*** Solicit proposals, compare pricing, negotiate with vendors, and coordinate approved work for building, grounds, equipment, and regulatory needs.* Monitor vendor performance, scheduling, completion of work, invoices, insurance documentation, and contract requirements.* Meet with and evaluate prospective tenants or lessees seeking to use church facilities.* Administer tenant and facility-use schedules, payments, contracts, building access, operational needs, and ongoing communications.* Bring significant lease terms, unusual facility requests, or concerns to the Lead Pastor and appropriate church leadership for review.* Communications and Office SupportBenefits:* Flexible schedule* Paid time offExperience:* Administrative: 2 years (Preferred)Ability to Commute:* Ellicott City, MD 21042 (Required)Work Location: In person