Children's Ministry Administrative Assistant

Emmanuel Community Church; Fort Wayne (IN); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Emmanuel Community Church in Fort Wayne, IN seeks an Administrative Assistant for the Elementary Ministries to support daily office duties, manage general administrative tasks under the Pastor of Elementary Ministries, and help coordinate curriculum and events. The role requires strong organization, attention to detail, and excellent communication, with proficiency in planning tools and Apple Pages.

You will handle volunteer background checks, registrations, filing systems, and assist with

Qualifications

• Bachelor's degree preferred but not required.
• Children’s Ministry experience preferred but not required.
• Administrative experience preferred.
• Emmanuel Community Church membership will be required.

Responsibilities

• Provide administrative and clerical support to Elementary Ministries under the Pastor.
• Ensure smooth day-to-day operation of the elementary ministries.
• Proficiently use Planning Center Online and Dropbox.
• Organize, print, and distribute curriculum.
• Oversee volunteer background checks and reference calls.
• Create online events and manage registrations.
• Edit and proofread ministry documents.
• Maintain filing systems (physical and digital).
• Carry out general administrative duties (copying, binding, laminating).
• Assist in planning and executing church events (VBS, Easter/Christmas, etc.).
• Maintain confidentiality and professionalism with staff.
• Perform other ministry tasks as assigned.
• Assist with weekend and midweek elementary teachings and volunteer needs.
• Partner in volunteer recruitment with the Pastor of Elementary Ministries.
• Implement and follow Emmanuel Community’s safety policies.

Skills

Administration

Teaching

Leadership

Communication

Time management

Multi-tasking

Apple Pages

Education

Bachelor's degree (preferred)

Tools

Apple Pages

Job description

Job Description:

• Provide administrative and clerical support to our Elementary Ministries at Emmanuel Community Church by assisting in daily office needs and managing the general administrative tasks under the direction of the Pastor of Elementary Ministries
• Ensure the efficient and smooth day-to-day operation of the elementary ministries
• Become proficient with Planning Center Online (database) and Dropbox
• Organize, print, and distribute the elementary curriculum
• Oversee volunteer background checks and conduct reference phone calls
• Create online events and manage registrations
• Edit and proofread ministry documents
• Develop and maintain filing systems (physical and digital)
• Carry out administrative duties such as copying, binding, laminating, etc
• Assist in the planning and execution of special events and activities such as VBS, Easter/ Christmas services, Children’s Baptism, etc.
• Maintain a high level of confidentiality, integrity, and grace when working with staff members
• Perform other ministry tasks as assigned by the Pastor of Elementary Ministries
• Assist with weekend and Midweek elementary teachings and volunteer needs
• Partner in volunteer recruitment alongside the Pastor of Elementary Ministries
• Implement and follow Emmanuel Community’s safety and security policies and procedures

Schedule Expectations:

• Up to 40 hours per week
• Wednesday evenings: 5:30-8:30pm
• One Saturday service per month: 5:00-7:30pm
• Sundays: 8:00 a.m. - 12:30 p.m.
• Mondays are a remote work day
• Thursdays are half-days
• Fridays are scheduled days off
• Flexibility to assist with special church-wide events

Personal Qualifications and Expectations:

• Spiritual Gifts: administration, helps, service, teaching, leadership
• Strengths: technologically proficient, detail-oriented, organized, self-motivated, disciplined, and positive
• Demonstrates a g growing relationship with Jesus Christ evidenced by action, attitude, and behavior
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Knowledge of office management systems and procedures
• Proficiency with Apple software (Pages)

Requirements/Experience:

• Exhibits a mature, personal, and growing relationship with Jesus Christ
• Agrees fully with the United Brethren doctrinal statement
• Four-year Bachelor’s Degree preferred but not required
• Children’s Ministry experience preferred but not required
• Administrative experience preferred
• Emmanuel Community Church membership will be required