Children’s Center Operations Coordinator

NYC Administration for Children's Services; New York (NY); On-site; USD 62,000 - 72,000; Full time

Job summary

NYC Administration for Children’s Services seeks an organized Office Manager to oversee daily administrative operations at the Children’s Center. The role requires balancing multiple tasks in a fast-paced environment while safeguarding the privacy and safety of children in care.

The position reports to the Assistant Commissioner of Business Operations and involves coordinating staff, payroll processes, procurement, and interdepartmental collaboration to support program needs and special events.

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in a related area.
• High school graduation or equivalent with six years of related experience; at least one year must be in the area described above.
• Education/experience equivalent to the above, with mandatory one year of described experience.

Responsibilities

• Provide administrative support to the Assistant Commissioner of Business Operations.
• Schedule meetings, manage calendars, and arrange transportation.
• Manage office supplies budgets, process invoices, and track expenses.
• Coordinate with vendors to obtain quotes and ensure payments are rendered.
• Monitor inventory and arrange equipment maintenance and repairs.
• Prepare reports and maintain databases and filing systems.
• Support team-building activities and employee appreciation events.

Skills

Microsoft Office Suite

Excellent communication

Organizational skills

Multitasking

Attention to detail

Confidentiality

Child welfare knowledge

Flexibility under stress

Education

Bachelor's degree

High school diploma

Job description

NYC Administration for Children’s Services seeks an organized Office Manager to oversee daily administrative operations at the Children’s Center. The role requires balancing multiple tasks in a fast-paced environment while safeguarding the privacy and safety of children in care.

The position reports to the Assistant Commissioner of Business Operations and involves coordinating staff, payroll processes, procurement, and interdepartmental collaboration to support program needs and special events.