Chief of Staff / Executive Assistant to CEO

SearchTides; United States; Remote; USD 40,000 - 80,000; Part time

Job summary

Join a dynamic marketing agency as an Executive Assistant to the CEO, where you'll play a pivotal role in managing high-impact projects and ensuring smooth operations. This position offers the chance to work remotely while supporting a fast-paced environment, making a significant impact on the organization. You'll be involved in recruiting, sales enablement, and vendor coordination, all while honing your skills in a collaborative setting. If you're organized, proactive, and ready to take on challenges, this is the perfect opportunity to grow your career in a thriving company.

Qualifications

• Experience supporting executives in fast-paced environments.
• Strong communication and organizational instincts.

Responsibilities

• Source and schedule candidates for key roles.
• Manage the CEO's inbox and calendar intelligently.
• Coordinate with freelancers and agency partners.

Skills

Executive Support

Sales Enablement

Lead Sourcing

Vendor Coordination

Calendar Management

Marketing Industry Knowledge

Communication Skills

Organizational Skills

Tools

LinkedIn Sales Navigator

ChatGPT

Canva

Gamma.app

Job description

Chief of Staff / Executive Assistant to CEO

(20-30 hrs/week, Remote, Preference for Toronto – EDT Hours)

We’re hiring a sharp, scrappy Executive Assistant to work directly with the CEO of SearchTides—a fast-growing, performance-driven marketing agency. You’ll be the right hand to the CEO, stepping into high-impact projects, keeping priorities moving, and making chaos look organized.

What You’ll Do

• Recruiting Support: Source, schedule, and follow up with candidates for key roles.
• Sales Enablement: Help build clean, persuasive decks, one-pagers, and other collateral.
• Lead Sourcing: Find high-value prospects using LinkedIn Sales Navigator and similar tools.
• Vendor Coordination: Keep freelancers, contractors, and agency partners on task.
• General Execution: Take tasks off the CEO’s plate—research, outreach, follow-ups, scheduling, and more.
• Inbox + Calendar Management: Gatekeep intelligently.

You Should Have

• Experience supporting execs or founders in fast-paced, high-growth environments.
• Solid understanding of the marketing industry (SEO familiarity is a plus).
• Proficiency with:
  • LinkedIn Sales Navigator
  • ChatGPT (paid version) and other AI tools
  • Canva, Gamma.app, or similar for light design and visuals
• Strong communication, follow-through, and organizational instincts.
• Based in Toronto preferred, but open to candidates in North America. Must work ET/EDT hours.

Role Details

• 20-30 hours/week to start, with the opportunity to grow into full-time.
• Remote, with flexible hours aligned to Eastern Time.
• Reports directly to the CEO.