Chief of Staff

Mission Recruit; Miami (FL); On-site; USD 150,000 - 210,000; Full time

Job summary

Mission Recruit is seeking a Chief of Staff in Miami to help the company scale. You will serve as a trusted partner to senior leadership, translating priorities into actionable plans and tracking execution across teams.

You will build the operating cadence, prepare briefing materials, and drive high-priority initiatives while maintaining discretion and structured processes in a fast-growing tech environment.

Qualifications

• Discreet at the most senior level.
• Strong planning and organizational skills.
• Experience coordinating across diverse teams.

Responsibilities

• Serve as trusted partner to senior leadership to extend reach and focus decisions.
• Build and run the operating cadence: leadership meetings, priorities, goals, accountability tracking.
• Prepare briefing materials and decision documents, capture commitments, close follow-ups.
• Drive high-priority initiatives across teams from planning through delivery, removing obstacles.

Education

Bachelor's degree (preferred)

Job description

AI Storytelling Technology Company | Miami, FL

About the Opportunity

Our client is a fast growing, AI native storytelling technology company headquartered in Miami, built by Hollywood storytellers and technologists. This is a rare opportunity to join at an early, formative stage and help build the operating backbone of the company.

The Role

We are seeking a Chief of Staff to help the company scale. The company needs help on all fronts, and this person will be the connective tissue across leadership and teams, turning priorities into plans and plans into results. This is a senior, trusted seat for someone who brings rigor, discipline, and calm under pressure. The ideal candidate comes from the military, politics, or logistics, and large scale finance logistics backgrounds are welcome too.

What You'll Do

• Serve as a trusted partner to senior leadership, extending their reach and helping them focus on the decisions that matter most
• Build and run the operating cadence of the company, including leadership meetings, priorities, goals, and accountability tracking
• Prepare briefing materials and decision documents, capture commitments, and close the loop on every follow up

Cross Functional Execution

• Drive high priority initiatives across teams from planning through delivery, removing obstacles along the way
• Step in wherever the company needs help, bringing structure to new or ambiguous areas of the business
• Identify gaps in process, staffing, and systems, and put practical solutions in place

Logistics, Planning & Operations

• Plan and coordinate complex logistics for leadership, events, launches, and travel with precision
• Build systems that let a fast growing team scale without losing speed or quality
• Track budgets, timelines, and resources for key initiatives and surface risks early, with a solution attached

Communications & Stakeholder Coordination

• Coordinate with internal teams, partners, investors, and external advisors, handling sensitive matters with discretion
• Draft clear, polished communications on behalf of leadership
• Act as a steady point of contact who keeps information and commitments moving across the organization

Who You Are

• Mission driven and disciplined. You bring the structure, judgment, and calm of someone who has operated in demanding, high stakes environments.
• A logistics expert. You think in plans, contingencies, and timelines, and nothing falls through the cracks.
• A builder. You are energized by an early stage company that needs help on all fronts, and you are comfortable wearing many hats.
• Discreet at the most senior level. You handle confidential matters and sensitive stakeholders with care.
• A mature problem solver. You think several steps ahead and arrive with solutions rather than questions.
• An owner. You run work through systems, not memory, and take responsibility for the outcome.
• A strong communicator. You write and speak clearly and represent leadership with poise.

Experience

• A background in the military, politics, or logistics is strongly preferred; large scale finance or financial logistics experience is also a strong fit
• 10+ years of progressive experience, including at least 3 to 5 years as a - Chief of Staff, senior operator, or military or political staff leader working directly with a senior executive
• A track record of leading complex, cross functional initiatives from start to finish
• Interest in technology, media, or storytelling is a plus
• Based in Miami or willing to relocate
• Bachelor's degree preferred