Chief of Staff

Helander Metal Spinning Company; Lombard (IL); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Paid time off

Job summary

Helander Metal Spinning Company, an AS9100 aerospace and defense manufacturer in Lombard, IL, seeks an executive to run HR, IT, and operations support for the CEO. You will own payroll, benefits, QMS HR controls, and cross-functional projects, interfacing with counsel, auditors, and brokers.

Ideal candidates have 5+ years in HR/ops/project leadership, deep payroll knowledge, and familiarity with regulatory compliance. This role is salaried, with comprehensive healthcare, 401(k), and PTO.

Qualifications

• 5+ years of progressive HR, operations, or project management experience.
• Experience administering benefits, 401(k), and payroll systems.
• Knowledge of federal and state employment law.
• Knowledge of accounts payable, payroll accounting entries, and GL reconciliation.
• Experience managing outside vendors and multi-month projects.
• Strong written communication and ability to interact with counsel, auditors, and brokers.

Responsibilities

• Run HR end to end: hiring, onboarding, policies, employee relations, records, and labor-law compliance.
• Own payroll, benefits, the 401(k) plan, and compensation, including the annual review cycle.
• Own QMS document control for HR in an AS9100 environment.
• Lead IT and cybersecurity, including CMMC Level 2 compliance.
• Support quality audits and manage registrations, licenses, insurance, and recurring compliance filings.
• Handle accounts payable, payroll accounting entries, and financial reporting for the CEO, and liaise with outside accountants.
• Manage outside partners: legal counsel, insurance brokers, tax and R&D credit partners.
• Lead cross-functional projects such as system migrations and organization design.

Skills

HR management

Operations management

Project management

Payroll administration

Benefits administration

Policy development

IT leadership

Education

SHRM-CP/SHRM-SCP/PHR/SPHR certification

Tools

Payroll software

Accounting software

QMS document control

Job description

Helander Metal Spinning Company has spun, hydroformed, and machined precision metal components since 1933. We are an AS9100 aerospace and defense manufacturer, about 50 people in Lombard, IL. We are a lean, cross-trained team with direct access to decision-makers and a tight connection to the production floor.

The role

Be the right hand to the CEO and the operational backbone of the company. You own everything outside production, sales, and finance leadership: people, IT and cybersecurity, compliance, risk, administration, and finance support. You also lead cross-functional projects and can step into any manager-level seat when continuity is needed. You report to the CEO.

What you’ll do

• Run HR end to end: hiring, onboarding, policies, employee relations, records, and labor-law compliance
• Own payroll, benefits, the 401(k) plan, and compensation, including the annual review cycle
• Own QMS document control for HR in an AS9100 environment
• Lead IT and cybersecurity, including CMMC Level 2 compliance
• Support quality audits and manage registrations, licenses, insurance, and recurring compliance filings
• Handle accounts payable, payroll accounting entries, and financial reporting for the CEO, and work with our outside accountants
• Manage outside partners: legal counsel, insurance brokers, tax and R&D credit partners
• Lead cross-functional projects such as system migrations and organization design

What you bring

• 5+ years of progressive HR, operations, or project management experience
• Experience administering benefits, 401(k), and payroll systems
• Working knowledge of federal and state employment law
• Working knowledge of accounts payable, payroll accounting entries, and general ledger reconciliation
• Experience managing outside vendors and multi-month projects
• Strong written communication, and comfort representing the company to counsel, auditors, and brokers

Nice to have

• Aerospace, defense, or regulated manufacturing experience
• Familiarity with AS9100 / ISO 9001, CMMC / NIST 800-171, or ITAR / EAR
• SHRM-CP, SHRM-SCP, PHR, or SPHR

Our work involves ITAR-controlled data. Candidates must be able to work with it as a U.S. person.

Pay and benefits

Pay: $100K to $140K per year, based on experience. Salaried, exempt.

Benefits: medical, dental, vision, 401(k), and paid time off.

Helander Metal Spinning is an equal opportunity employer.