CHIEF OF CONTRACT MANAGEMENT - 72000033

State of Florida; Tallahassee (FL); On-site; USD 140,000 - 190,000; Full time

Job summary

The State of Florida Department of Management Services seeks a Chief of Contract Management in Tallahassee to lead contract management for products and services, ensuring quality and value for the state.

You will coach staff, coordinate with procurement, ensure ethical practices, and drive cost savings while aligning with bureau goals. Requires strong leadership, contract knowledge, and education in procurement.

Qualifications

• Bachelor's degree or equivalent, with procurement/contract management experience.
• Experience in leading contract management and achieving cost savings.
• Management experience and ability to lead teams.

Responsibilities

• Directs contract management functions to meet quality standards at lowest cost.
• Serves as thought leader and key contact on contract management matters.
• Develops knowledge of customer needs, market dynamics, and tech changes.
• Establishes channels of communication among Contract Management teams.
• Populates dashboards to report bureau performance against measures.
• Manages spend categories within major contracts.

Skills

Procurement knowledge

Contract law

PM skills

Stakeholder management

Spend analysis

Education

Bachelor's degree or equivalent

5 years procurement/contract mgmt experience

Management experience

Tools

Ariba

MFMP

FLAIR

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883691

Agency: Management Services

Working Title: CHIEF OF CONTRACT MANAGEMENT - 72000033

Chief of Contract Management

Division of State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities

Specific responsibilities of the Chief of Contract Management include, but are not limited to, the following:

• Directs contract management functions for products and/or services to meet established quality standards and specifications at the lowest possible cost.
• Serves as thought leader and key point of contact on all matters related to contract management.
• Develops and maintains current knowledge of customer needs, supply market dynamics, and technological changes.
• Establishes and maintains effective channels of communication among Contract Management teams in the Bureau.
• Populates contract management departmental dashboard to report bureau performance against key measures.
• Develops and maintains knowledge of multiple subcategories within the major category of spend for managed contracts.

Manages contract management activities and coordinates with procurement groups.

• Coordinates with the State Purchasing team and leadership to set and communicate internally the annual contract management bureau strategies and targets.
• Ensures that contract management activities are conducted in a professional and ethical manner.
• Coaches and mentors staff in managing quality products and services while maximizing value and savings for the state.
• Ensures that Bureau objectives are achieved in accordance with applicable goals and deadlines.
• Maintains a sound understanding of the technical and commercial impacts of products/services.
• Manages resource allocation between category activities within the bureau.

Serves as central point of contact for customers and vendors for contract management.

• Establishes and manages executive level relationships with critical and strategic vendors and customers.
• Ensures that customer service standards are met in all contract management activities.
• Responds to protests and vendor questions for specific Contracts and Agreements in accordance with established timeframes.

Supervises Contract Management supervisors in performing responsibilities related to the management of contracts.

• Assists in the recruitment of contract management staff with appropriate knowledge, skills, and abilities to achieve established goals.
• Provides staff with clear performance expectations and objectives and performs accurate and timely performance evaluations of assigned staff.
• Provides ongoing constructive and timely performance feedback to staff to enhance achievement of expectations.
• Tracks and reviews high-level metrics to evaluate the performance of Contract Management supervisors.
• Mentors and coaches team members on an ongoing basis to further develop their management expertise and to facilitate achievement of goals and objectives.
• Identifies appropriate and cost-effective professional development opportunities for assigned staff.
• Initiates the appropriate corrective action when team members fail to meet expectations.

Participates in the identification, adoption, and implementation of best practices in the field of contract management.

• Reviews day-to-day practices to identify possible areas for improved effectiveness and efficiency.
• Maximizes the utilization of state resources and the achievement of cost savings in all activities.
• Demonstrates drive and motivation in achieving established goals.
• Ensures the delivery of consistent messages and direction for Bureau team activities.

Develops and maintains professional knowledge of the contract management field.

• Complies with the State Purchasing policies and procedures, procurement and contract management rules, and Florida Statutes.
• Understands legal implications and possible complications.
• Maintains current, broad knowledge of field by conducting appropriate research of trade journals, internet resources, and communications with peers and other experts.

Knowledge, Skills, and Abilities

The Chief of Contract Management should possess the following:

• Knowledge of the 7-step procurement model resulting in the development of a contract.
• Knowledgeable about Florida Statutes, Florida Administrative Code and contract law.
• Knowledgeable program/project management ability.
• Ability to analyze category of spend market conditions and supplier base.
• Ability to perform in moderately complex cross-functional business environment.
• Ability to interface with senior government management, customer/supplier executive management, and public agency executives.
• Ability to analyze contract reports and information to determine compliance.
• Enthusiastic drive for excellence and efficiency to continuously improve operations and the quality of service delivered.
• Pioneering attitude toward mentoring and growing personnel via strengths and challenges.
• Ability to represent the organization in a clear and compelling manner.

Qualifications

Minimum:

• A bachelor’s degree or comparable experience can substitute on a year-for-year basis for the required education.
• Five years of progressive business experience, of which, at least three of those years include progressive experience in procurement and/or contract management.
• Management experience is required.

Preferred:

• Professional certifications such as: Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), Florida Certified Contract Manager (FCCM).
• Prior government procurement/contract management experience.
• Experience using Ariba, My Florida Marketplace (MFMP) or FLAIR.

Our Organization and Mission

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following provided email addresses:

[e-mail]

[e-mail]

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].

Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.