PURCHASING ANALYST - 72002799

State of Florida; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

State of Florida, Department of Management Services, is seeking a Purchasing Analyst to provide procurement support and manage complex solicitations in Tallahassee. The role requires knowledge of Florida statutes, and experience with RFQs, ITBs, RFPs, and ITNs.

You will review requisitions in MFMP, draft and negotiate contract terms, and ensure compliance with applicable laws and policies. On-site position with opportunities for professional development and cross-unit collaboration.

Qualifications

• Knowledge of Florida purchasing statutes and rules.
• Experience with complex competitive procurements is desirable.

Responsibilities

• Provide procurement support across the Department of Management Services (DMS).
• Prepare and review RFQs, ITBs, RFPs, and ITNs and ensure compliance with statutes and policy.
• Review purchase requisitions in MFMP and manage contract documents and amendments.
• Negotiate terms and pricing, and manage routing for contracts and agreements.
• Attend trainings and manage special projects while ensuring regulatory compliance.

Skills

Critical thinking

Independent work

Prioritization

Data analysis

Legal compliance

Communication

Editing

Relationship building

Procurement knowledge

Education

High school diploma or equivalent

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882580

Agency: Management Services

Working Title: PURCHASING ANALYST - 72002799

Purchasing Analyst
Division of Finance and Administration
State of Florida Department of Management Services
This is an on-site position located in Tallahassee, FL

Position Overview and Responsibilities

The purchasing analyst position reports directly to the Deputy Director within Departmental Purchasing and is responsible for providing procurement support throughout DMS. This position must have working knowledge of Florida Statute Chapter 287 and Florida Administrative Code Rule 60A. Manages complex competitive solicitations - Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN) - including review of all solicitation documents, ensuring all stages of the process are timely and in accordance with statute, rule and procedure. Assists the program areas with identifying optimal procurement methods and developing procurement strategies. Conducts research and analyzes data in support of procurement strategy development. Processes single source and agency alternate contract source requests, ensuring compliance with all applicable laws, policies, and procedures.

Drafts, reviews, and manages Requests for Quotes (RFQs) for products and services, including purchases from State Term Contracts, alternate contract sources, and U.S. General Services Administration (GSA) eBuy.

Reviews and approves purchase requisitions in MyFloridaMarketPlace (MFMP), ensuring that purchases comply with all applicable laws, policies, and procedures.

Reviews all assigned contract, amendment and agreement documents, including renewals, extensions, operational amendments, software license agreements and product maintenance agreements. Ensures all contracts, amendments and agreements are written to a professional standard, and in line with contract terms, Florida Statute, Florida Administrative Code, and Departmental Purchasing Policy and Procedure. Assists program areas with negotiating optimal terms, conditions and pricing for contract amendments and agreements. Manages the document routing and review process for all assigned contracts, amendments and agreements.

Attends meetings and training to remain aware of changes and additions to purchasing rules, laws, and procedures to increase professional development. Manages special projects as directed by the supervisor and provides opinions, recommendations, and findings related to such projects.

Ensures all procurement documents and contract administrator electronic files are held in accordance with DMS’ Departmental Purchasing Policy and Procedure, Department of State retention schedules, and Florida Statutes. Assists with Public Records Requests, as needed.

Knowledge, Skills, and Abilities

• Ability to think critically
• Ability to work independently
• Ability to organize and prioritize
• Ability to collect, evaluate, and analyze data
• Ability to understand and apply laws, rules, regulations, policies, and procedures
• Ability to communicate effectively
• Ability to proofread and revise documents
• Ability to establish and maintain effective working relationships with others
• Knowledge of State of Florida purchasing statutes and rules

Minimum Qualifications

• High school diploma or equivalent (college experience preferred but not required)
• At least two years of professional public sector purchasing experience in Florida
• Experience managing competitive procurements, such as acting as the procurement officer or procurement manager

Our Organization and Mission

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following provided email addresses:
[e-mail]
[e-mail].
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].
Successful completion of background screening will be required for this position.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.