Chief Finance and Administrative Officer

KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC; Palm Springs (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

An established industry player is seeking a strategic Chief Financial and Administrative Officer to join its senior leadership team. This role offers a unique opportunity to lead critical operational areas, including finance, HR, IT, and membership engagement, within a globally respected nonprofit organization. The successful candidate will guide fundraising strategies, ensure compliance, and foster a collaborative culture. This position requires a seasoned executive with a passion for advancing education and innovation in pathology. If you are ready to make a significant impact in a mission-driven environment, this role is for you.

Benefits

Relocation stipend for qualified candidates

Flexible working hours

Travel opportunities to meetings and events

Qualifications

• 8+ years of senior-level leadership experience in finance and administration.
• Deep expertise in accounting, HR, IT systems, and vendor management.
• Strong leadership, communication, and organizational skills.

Responsibilities

• Lead and support a high-performing Finance and Administrative team.
• Oversee compliance in financial, HR, and operational processes.
• Manage budgeting, forecasting, audit, and internal control activities.

Skills

Leadership

Financial Management

Human Resources Management

Vendor Management

Strategic Planning

Education

Bachelor's degree in Finance

Master's degree in Business Administration

Tools

Accounting Software

HR Management Systems

IT Infrastructure Management

Job description

***Application Deadline: June 6, 2025***

Reports to: Executive Vice President & Chief Executive Officer

Supervises: 4 Direct Reports

FLSA Status: Exempt

The United States and Canadian Academy of Pathology (USCAP) is seeking a strategic and mission-driven Chief Financial and Administrative Officer (CFAO) to join its senior leadership team. This is an exciting opportunity for a seasoned executive to help lead and strengthen the operational backbone of a globally respected nonprofit organization dedicated to advancing pathology education and innovation.

Position Overview

The Chief Finance and Administrative Officer provides strategic oversight across five critical areas or departments:

• Finance and Administration: Oversees accounting operations, develops and manages the annual budget, coordinates the annual audit, and leads the creation and implementation of internal policies to ensure efficiency, compliance, and fiscal responsibility.

• Human Resources: Manages recruitment, employee relations, compliance with employment laws, benefits, and payroll. The CFAO partners with a legal counsel as needed to support a compliant and inclusive workplace.

• Information Technology (IT) and Facilities: Supervises IT infrastructure and vendor relationships, including platforms that deliver USCAP’s online courses, and oversees the maintenance and operational needs of the headquarters in Palm Springs.

• Membership: Leads initiatives to grow and engage USCAP’s membership within the pathology field. Responsibilities include overseeing member recruitment and renewals, developing programming, and managing registration for the annual meeting and educational courses.

• Foundation: Guides fundraising strategies that align with USCAP’s core pillars—Fostering the Next Generation of Pathologists, Innovating Education, and Promoting Global Health. The CFAO supports donor engagement, travel award programs, and long-term development planning.

This role supervises a team that includes the Director of Information Technology and Facilities, Director of Member Services, Senior Staff Accountant, Foundation Development Manager, Executive Administrative Assistant, and external consultants.

Key Responsibilities

• Lead and support a high-performing Finance and Administrative team to meet organizational goals.
• Oversee and ensure compliance in financial, HR, and operational processes.
• Manage the organization’s budgeting, forecasting, audit, and internal control activities.
• Cultivate vendor relationships and lead operational improvement initiatives.
• Serve as a key advisor to the EVP/CEO and contribute to cross-departmental strategy and planning.
• Support succession planning and staff development.
• Promote USCAP’s values, commitment to excellence, and inclusive culture.

Qualifications

• Bachelor’s degree in finance, Business, Nonprofit Administration, or related field (Master’s preferred).
• 8+ years of senior-level leadership experience in finance and administration, ideally in a nonprofit or association setting.
• Deep expertise in accounting, HR, IT systems, and vendor management.
• Familiarity with fundraising, membership engagement, and foundation operations.
• Strong leadership, communication, and organizational skills.
• Ability to handle sensitive information with integrity and discretion.
• Track record of fostering collaboration, innovation, and operational excellence.

Additional Requirements

• Ability to travel to USCAP meetings and events as needed.
• Willingness to work flexible hours, including evenings and weekends as necessary.
• Must pass a background check and comply with all USCAP workplace policies.

How to Apply

Please submit your resume and a cover letter highlighting your relevant experience and alignment with USCAP’s mission by Friday, June 6, 2025.

Be part of a leading organization shaping the future of pathology worldwide.

Additional Information

· This is an On-site role based in Palm Springs; CA. Regular on-site presence is required - Relocation stipend available for qualified candidates

· Travel to USCAP meetings and events is expected several times per year.

· Employment is at-will and contingent on passing a background check.

· USCAP complies with all applicable workplace safety and health standards.

Equal Opportunity Statement

USCAP is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

Qualifications

• Bachelor’s degree in finance, Business, Nonprofit Administration, or related field (Master’s preferred).
• 8+ years of senior-level leadership experience in finance and administration, ideally in a nonprofit or association setting.
• Deep expertise in accounting, HR, IT systems, and vendor management.
• Familiarity with fundraising, membership engagement, and foundation operations.
• Strong leadership, communication, and organizational skills.
• Ability to handle sensitive information with integrity and discretion.
• Track record of fostering collaboration, innovation, and operational excellence.

Additional Requirements

• Ability to travel to USCAP meetings and events as needed.
• Willingness to work flexible hours, including evenings and weekends as necessary.
• Must pass a background check and comply with all USCAP workplace policies.