Assistant Dean and Chief Financial & Administrative Officer

University of California Riverside; Riverside (CA); On-site; USD 123,000 - 242,000; Full time

Job summary

An established industry player is seeking an Assistant Dean and Chief Financial & Administrative Officer to lead the financial and administrative operations of a prestigious business school. This pivotal role requires a seasoned leader with extensive experience in managing complex units, financial reporting, and human resources. The successful candidate will provide strategic direction, ensuring adherence to budgets while fostering collaboration across departments. Join a vibrant academic community dedicated to excellence and diversity, where your leadership will shape the future of business education and research. This opportunity offers a chance to make a significant impact in a dynamic environment.

Benefits

Generous employee benefits package

Professional development opportunities

Collaborative work environment

Access to university resources

Qualifications

• 8-13 years of related experience in management and finance.
• Strong knowledge of financial analysis and reporting techniques.

Responsibilities

• Manage and administer operations of the School of Business.
• Oversee financial planning, analytics, and resource management.

Skills

Financial Analysis

Project Management

Human Resources Management

Strategic Planning

Facilities Management

Conflict Management

Interpersonal Skills

Data Protection and Privacy

Education

Bachelor's degree in related area

Master's degree in related area

Tools

Budgeting Software

Human Resources Information Systems (HRIS)

Project Management Tools

Job description

Assistant Dean and Chief Financial & Administrative Officer

Job ID:

Location: Main Campus - UCR

Schedule: 8AM - 5PM

Category: Campus Administration and Operations

Salary: $123,000 - $241,400

Full/Part Time: Full-time(100%)

Organization: School of Business

Department: Yunzeng Wang

Application Deadline: Open Until Filled

Position Information:

The School of Business at UC Riverside is a nationally ranked and internationally recognized AACSB-accredited business school. Home to the A. Gary Anderson Graduate School of Management (AGSM), which features Ph.D., MBA, Professional MBA, Master of Professional Accountancy (MPAc), Master of Finance (MFin) programs, and Master of Science in Business Analytics (MSBA). Reporting to the Dean, the Assistant Dean (AD) and Chief Financial and Administrative Officer (CFAO) for the University of California, Riverside- School of Business is a senior-level executive with extensive business, management, and systems experience overseeing diverse and complex units. The AD/CFAO is responsible for the entire scope of financial and business operations, financial reporting, academic personnel, analytics, building operations, facilities, human resources management, and technology operations involving the school's instructional, research, and administrative functions. Oversees and ensures effective coordination with related campus and UC system-wide financial and business operations to provide overall direction and support for program investments, organizations, facilities, and capital programs. Ensures proper accountability and strong division and department adherence to approved budget and spending levels. In fulfilling these responsibilities, the position plays an integral role in developing and executing each of the Dean's long-range goals and objectives, and provides executive leadership and direction in implementing the school's administrative and financial policies and procedures that support the academic mission and goals of the School and the University. Serves as a strategic adviser to the Dean and School leadership in the areas of finance, administrative policy, resource management, space planning and utilization, business processes, and other key areas to support the mission of the Business School. The AD/CFAO manages academic personnel issues, program curriculum, policies and/or procedures that are responsive to the needs of the school and campus goals and objectives. The CFAO may represent the Business School on UCR standing committees and ad hoc committees relevant to financial matters, academic personnel, human resources, facilities, and administrative functions. Proactively builds and maintains UCR relationships.

The full salary range for the Assistant Dean/CFAO position is $123,000 - $241,400 annually. However, the expected pay scale for this position is $123,000 -$211,800 annually. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:

Educational Requirements

1. Bachelor's degree in related area and/or equivalent experience/training. (Required)
2. Master's degree in related area and/or equivalent experience/training (Preferred)

Experience Requirements

1. 8 - 13 years of related experience. (Required)
2. Previous supervisory/managerial experience. (Preferred)
3. Experience in academic personnel administration and managing human resources functions (Preferred)
4. Experience in strategic planning and policy development (Preferred)
5. Experience in facilities management and operational oversight (Preferred)
6. Experience in higher education (Preferred)

Special Conditions

1. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. (Required)

Minimum Requirements

1. Excellent ability to establish metrics for department and employee goals.
2. Excellent project management skills, including the capability of managing capital projects.
3. Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
4. Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
5. Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
6. Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.

Preferred Qualifications

1. Thorough knowledge of common organization-specific and other computer application programs.
2. Previous experience working in a unionized environment.
3. Experience with the interpretation of Academic Personnel policies for a diverse group of academic appointees such as Professors, Graduate Student Researchers, Teaching Assistants, Lecturers, Associate Ins, and Readers.
4. Progressively responsible senior level management experience. Knowledge of business and accounting operations in a large, complex, multi-faceted organization.

Additional Information:

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:

General Information

Job Title
ADMIN MGR 2 Job Code
000548 Grade
27 Department Head
Yunzeng Wang Supervisor
Yunzeng Wang

Positions Directly Supervised

Job CodeTitleFTE

1. 004759
2. FINANCIAL ANL 1 CX
3. 2
4. 004722
5. BLANK AST 3
6. 1
7. 004767
8. FINANCIAL ANL 2 CX
9. 1
10. 006293
11. EVENTS SPEC 4
12. 1
13. 007710
14. FINANCIAL ANL 4
15. 1
16. 007711
17. ACAD HR SUPV 2
18. 1
19. 007714
20. ACAD HR ANL 2
21. 1
22. 007715
23. ACAD HR ANL 3
24. 1

Generic Scope

Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact.

Custom Scope

Responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Custom Scope

The School of Business at UC Riverside is a nationally ranked and internationally recognized AACSB-accredited business school. Home to the A. Gary Anderson Graduate School of Management (AGSM), which features Ph.D., MBA, Professional MBA, Master of Professional Accountancy (MPAc), Master of Finance (MFin) programs, and Master of Science in Business Analytics (MSBA).

Reporting to the Dean, the Assistant Dean (AD) and Chief Financial and Administrative Officer (CFAO) for the University of California, Riverside- School of Business is a senior-level executive with extensive business, management, and systems experience overseeing diverse and complex units. The AD/CFAO is responsible for the entire scope of financial and business operations, financial reporting, academic personnel, analytics, building operations, facilities, human resources management, and technology operations involving the schools instructional, research, and administrative functions.

Oversees and ensures effective coordination with related campus and UC system-wide financial and business operations to provide overall direction and support for program investments, organizations, facilities, and capital programs. Ensures proper accountability and strong division and department adherence to approved budget and spending levels. In fulfilling these responsibilities, the position plays an integral role in developing and executing each of the Deans long-range goals and objectives, and provides executive leadership and direction in implementing the school's administrative and financial policies and procedures that support the academic mission and goals of the School and the University.

Serves as a strategic adviser to the Dean and School leadership in the areas of finance, administrative policy, resource management, space planning and utilization, business processes, and other key areas to support the mission of the Business School. The AD/CFAO manages academic personnel issues, program curriculum, policies and/or procedures that are responsive to the needs of the school and campus goals and objectives. The CFAO may represent the Business School on UCR standing committees and ad hoc committees relevant to financial matters, academic personnel, human resources, facilities, and administrative functions. Proactively builds and maintains UCR relationships.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we cannot sponsor or take over sponsorship of an employment visa for staff.

The salary range for the Assistant Dean/CFAO position is $123,000-$182,200 annually. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Key Responsibilities:

1. Manages, plans and administers administrative operations and/or general operations of a school, OR college, OR a large interdisciplinary department within a school OR a large or multiple-department, non-academic unit.
   • Responsible for overseeing the diverse and complex organization with an extensive undergraduate business program, five self-supporting graduate programs, and a PhD program. This includes the entire scope of the school's financial planning, research, analytics, operations, and resource management. Along with the administrative oversight of the School's information technology, business operations, and academic personnel/human resources offices.
2. Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes. Develops, modifies, and executes organization policies which affect immediate operation(s).
   • Plans, designs, influences, and implements organization-wide processes. Determines and establishes organizational structures and supervisory relationships. Responsible for audit management, internal controls, risk assessment, and abatement, and will play a key role in strategic planning and new program development. Collaborates with Campus counterparts in managing financial administrative issues, with a strong emphasis on central departmental administrative systems and internal controls. The complexity of the School's finances and its heavy reliance on self-supporting funding necessitate a CFAO whose focus is on optimizing the use of the School's limited financial resources, managing compliance and financial risk, along with collaborating with a multitude of stakeholders on high-level strategic planning.
3. Makes decisions on administrative or operational matters and ensures achievement of objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact.
   • Oversees the School of Business buildings management. Includes budgetary, logistics, risk management, safety oversight, development, and assessment plans for long-range space allocations and facility improvements. Collaborate with campus stakeholders on School building projects in the areas of Informational Technology and Facilities Services. Understand and follow UCR and UCOP building standards and policies relating to safety, security, and building access, ADA compliance, proper reporting processes, and other similar governing policies. Follow procurement, contracting-out, and other similar governing policies.
4. May interact with higher-level management on matters concerning several functional areas, and/or customers.
   • Responsible for partnerships with Central HR and mutual campus-wide programs as needed. Connects with the Academic Senate leadership for consultative processes. Responsible for providing high-level strategic direction and planning for academic personnel matters. Serves as a primary consultant for the Deans, Department Chair, and Associate Deans. Represents the School in matters pertaining to Academic Personnel actions for Senate and Non-Senate Academics, which include but are not limited to: compensation, advancement and promotion, recruitment and appointment, leaves of absence, academic grievances, and academic compliance issues, among others. Advises the Dean and Associate Deans on matters relating to collective bargaining and labor relations as they affect academic employees of the school.
5. Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources.
   • Develop, establish, and implement the budget planning process across the school, including General Fund requests, self-supporting funds, and financial reporting. Provides fiscal and administrative oversight and management of state funds, self-supporting funds, endowments, and grants. Ability to accomplish results and effectively integrate functions across units and amid competing priorities in a complex multi-mission organization; encourages a commitment to quality, customer-centeredness, productivity, and continuous improvement. Provide leadership to financial, human resources, academic personnel, and building services units.
6. Interacts with higher-level management on controversial situations, customer negotiations, and/or influencing and persuading others. Formulates policies and guidelines to carry out the department's mission for faculty and students.
   • Oversees the management and administration of personnel functions for academic and staff appointees, including recruitment, appointment, merits and promotions, advancement, retention, conflict management, ELR, performance management, grievances, and compensation issues. Oversees Academic Personnel and Human Resources processes intended to maintain access and equity while managing the implementation of policies and procedures related to academic personnel administration and human resources management.
7. Maintains integrity of an organizational department through management and oversight of staff.
   • Ensures that expectations for direct reports are clearly communicated. Monitors performance according to goals and objectives. Instills strong management practices among subordinate managers.

To apply, visit https://jobsportal.ucr.edu/jobs/35455587

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