Chief Deputy Clerk - Operations & Records Leader

Franklin-County,-Wa-1; Pasco (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Franklin County Clerk’s Office is seeking a Chief Deputy Clerk to lead budgeting, records management, and office operations in support of statutory goals. The role plan, direct, and coordinate administrative services across departments to ensure compliance and efficient service.

The position requires strong leadership, public administration experience, and the ability to oversee complex systems, security of evidence, and archival processes while maintaining audit readiness.

Qualifications

• Bachelor's degree in business, public administration, accounting, or related field.
• Five years of progressively responsible office management experience in a legal environment.
• Background checks may be required; certification such as US Passport Agent may be necessary.

Responsibilities

• Manage statewide case and document management system for reliability and data exchange.
• Develop, administer, and monitor Clerk’s budget and fiscal operations including payroll and procurement.
• Monitor and implement changes to policy, procedures, or programs per laws and regulations.
• Oversee records systems and ensure audit readiness and mandated retention compliance.
• Ensure security of evidence items and proper handling/destruction per procedures.
• Coordinate transfer of historical records to secure storage or archives.
• Lead staff scheduling, performance reviews, and training; facilitate onboarding.
• Respond to public records requests in a timely manner.

Skills

Budgeting

People management

Policy development

Records management

Supervisory experience

Legal document compliance

Project management

Data analysis

Communication

Office software

Education

Bachelor's degree in business/public administration/accounting

Tools

Odyssey

SCOMIS

JMS

JIS

JABS

Microsoft Office Suite

Job description

Franklin County Clerk’s Office is seeking a Chief Deputy Clerk to lead budgeting, records management, and office operations in support of statutory goals. The role plan, direct, and coordinate administrative services across departments to ensure compliance and efficient service.

The position requires strong leadership, public administration experience, and the ability to oversee complex systems, security of evidence, and archival processes while maintaining audit readiness.