Chief Calendar Strategist & Executive Assistant

Fahr LLC; San Francisco (CA); On-site; USD 135,000 - 175,000; Full time

Job summary

Fahr LLC is seeking a Senior Scheduler to provide high‑level scheduling and operational support to the Principal across a diverse portfolio of commitments. You will own the Principal’s calendar, coordinate meetings, travel, and personal engagements, and ensure seamless execution in a fast‑paced environment.

The ideal candidate has 8+ years in executive support, exceptional discretion, and superb organizational skills.

Qualifications

• 8+ years of executive scheduling or support experience.
• Excellent organization and discretion.
• Experience coordinating domestic and international travel.
• Ability to manage multiple priorities and stakeholders.

Responsibilities

• Own the day-to-day management and execution of the Principal’s calendar, coordinating meetings, calls, events, travel, and personal commitments.
• Work closely with Senior Advisor/Chief of Staff to reflect organizational priorities in the schedule.
• Manage scheduling requests from multiple organizations, senior executives, external partners, and family office staff.
• Coordinate complex calendars, identify conflicts, travel time, and prep needs.
• Serve as primary contact for scheduling requests and communicate with stakeholders.
• Potential to manage a team including Scheduler and Operations Coordinator/PA.
• Coordinate travel planning with relevant teams and security and communications teams.
• Prepare daily/weekly schedules, itineraries, meeting materials, and briefing documents.
• Track changes and communicate updates to stakeholders.
• Assist with meeting prep, follow-up, and action item tracking.
• Maintain records of contacts, meetings, invitations, and commitments.
• Anticipate scheduling/logistical needs and resolve issues proactively.
• Provide admin and operational support for special projects and events.
• Handle confidential information with discretion.

Skills

Calendar management

Executive support

Communication

Discretion

Project coordination

Job description

Fahr LLC is seeking a Senior Scheduler to provide high‑level scheduling and operational support to the Principal across a diverse portfolio of commitments. You will own the Principal’s calendar, coordinate meetings, travel, and personal engagements, and ensure seamless execution in a fast‑paced environment.

The ideal candidate has 8+ years in executive support, exceptional discretion, and superb organizational skills.