Senior Office & Operations Manager

Coates Group; Chicago (IL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Annual bonus

Thrive program

Wellness day off

Give Back Day

Job summary

Coates Group in Chicago is seeking an experienced Office Manager to oversee administrative and operational activities in our office. You will ensure smooth day-to-day operations, manage resources and support employees.

The role covers front-of-house, travel planning, vendor sourcing, event coordination, budget tracking and HR admin support, with a focus on confidentiality and excellent service. We offer a market-competitive bonus program and Thrive program promoting health and wellbeing, with

Qualifications

• Minimum 5 years in an Office Manager or Senior Administration role.
• Experience in a medium to large organization and growth phase.
• Demonstrated ability to transform office processes and drive change.
• Proficiency in Microsoft Office suite (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Maintain a well organized, clean and presented office and workspaces.
• Oversee Front of House operations including phone system and security.
• Coordinate meetings, calendar management and meeting room setup.
• Design and implement office policies and procedures.
• Coordinate biweekly stand-up content and logistics.
• Organize company functions and events with Marketing and People & Culture.
• Budget management for office operations and amenities.
• Track expenses for senior leadership and ensure budget adherence.
• Arrange complex domestic travel
• Source and manage vendors for office amenities and maintenance.
• Provide administrative support to the broader business and culture initiatives.
• Support HR with onboarding, offboarding, recruitment, OSHA, and documentation.
• Assist the President and Global CEO with personal admin tasks.

Skills

Office management

Confidentiality

Microsoft Office

Administrative support

Tools

Outlook

Teams

PowerPoint

Word

Excel

Job description

Coates Group in Chicago is seeking an experienced Office Manager to oversee administrative and operational activities in our office. You will ensure smooth day-to-day operations, manage resources and support employees.

The role covers front-of-house, travel planning, vendor sourcing, event coordination, budget tracking and HR admin support, with a focus on confidentiality and excellent service. We offer a market-competitive bonus program and Thrive program promoting health and wellbeing, with