Office Manager

ROCKWOOL Group; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Benefits from Day 1 - Health, Dental,

401K Match - Up to 6%

Paid Time Off - Holidays & PTO

Educational Assistance & Career Growth

Wellness Reimbursement

PPE and safety programs

Job summary

ROCKWOOL Group is seeking an Office Manager in our Chicago, IL location to join the HR team. This in-office role will manage day-to-day office operations, vendor relationships, travel arrangements, events, and front desk duties.

You will partner with HR and support new hires, employee engagement, and executive support. The annual salary ranges from $65,000 to $70,000, based on location and experience.

Qualifications

• 2–5 years of experience as an Office Manager or Executive Assistant.
• Ability to influence others and utilize internal networks to get things done.
• Proficiency in Microsoft Office.
• Ability to handle confidential information with discretion.
• Self-driven and highly motivated.
• Strong time-management and organizational skills.
• Strong interpersonal and communication skills.

Responsibilities

• Oversee day-to-day office operations, including supplies and services, and coordinate with GSP.
• Build and maintain strong vendor relationships and ongoing negotiations.
• Coordinate travel arrangements, primarily international, for employees and guests.
• Plan and execute internal and external events, managing budgets and logistics.
• Manage front desk and reception, including visitor coordination.

Skills

Office administration

Stakeholder management

Microsoft Office

Confidential information handling

Time management

Organization

Interpersonal communication

Job description

We are seeking an Office Manager based in our Chicago, IL location to join the HR team. This is an in-office role located in Chicago, by Midway airport.

Ready to help build a better future for generations to come?

In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions.

Join us and make a difference!

What you will be doing

• Manage Office Operations : Oversee day-to-day office operations, including supplies, cell phones, food and beverage programs, leased vehicles, and other purchasing needs. Coordinate with GSP and ensure orders are distributed to the appropriate employees or departments.
• Build Strong Vendor Relationships : Manage vendors and service providers, including coordination, negotiations, and ongoing relationship management.
• Coordinate Business Travel : Serve as the primary BCD Travel Administrator and provide training and support on the travel platform. Arrange travel, primarily international, for employees and guests as needed.
• Lead Company Events & Meetings : Plan, coordinate, and execute internal and external events, including holiday celebrations, summer picnics, birthday celebrations, manager meetings, Board meetings, State of the Business meetings, and National Sales Meetings. Manage vendors, budgets, logistics, and event-related decisions.
• Create a Welcoming Office Experience : Oversee front desk operations and the reception area, including answering phones as needed and coordinating visitor arrivals and departures.
• Maintain Office Facilities : Ensure conference rooms and equipment are properly maintained and stocked. Coordinate office repairs, maintenance, and other services, as well as desk assignments and workspace changes.
• Manage Budgets : Monitor office and event-related budgets, ensure expenses are appropriately allocated, and coordinate cost transfers to the relevant budgets.
• Support New Hires : Ensure each new employee’s workspace is fully prepared and ready before their start date.
• Support Employee Engagement & Recognition : Administer the Employee Recognition Program, support engagement initiatives, coordinate monthly snacks, and manage holiday gift ordering and distribution.
• Partner with HR : Coordinate with HR on employee programs and initiatives, including onboarding, new-hire programs, holiday and anniversary gifts, employee engagement, and employee experience activities.
• Coordinate Mail & Deliveries : Receive, organize, and distribute incoming and outgoing mail and deliveries.
• Provide Executive Support : Partner with the management team as an Executive Assistant by coordinating meetings, arranging travel, preparing communications, and providing administrative support as needed.
• Contribute to Special Projects : Take on additional administrative responsibilities and projects that support the team and overall business needs.

What you bring

• 2-5 years of experience as an Office Manager or Executive Assistant is required.
• Experience influencing others and utilizing internal networks to get things done.
• Proficiency in Microsoft Office.
• Ability to handle confidential information with discretion.
• Self-driven and highly motivated.
• Strong time-management and organizational skills.
• Strong interpersonal and communication skills.

What we offer

• Competitive Pay & Benefits from Day 1 : Comprehensive medical, dental, and vision plans.
• 401K Match : Up to 6%
• Paid Time Off : Generous PTO, 12 paid holidays, and parental leave.
• Educational Assistance & Career Growth : Invest in your future.
• Wellness Perks : Fitness reimbursement and EAP access.
• Safety First : Company-provided PPE and programs to keep you protected.

The annual salary range for this role is $65,000 - 70,000. Your base salary is determined based on location, experience and the pay of employees in similar positions.

Who we are

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with 12,000 employees, located in 37 countries with 36 manufacturing facilities, all focused on one common purpose - to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. Through our partnership with One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

This role is part of our Rockfon business, a division of the ROCKWOOL Group. Rockfon delivers comprehensive ceiling system solutions, integrating stone wool and specialty metal ceiling panels with Chicago Metallic suspension systems, providing high-quality, sustainable offerings to our customers. To learn more, visit www.rockfon.com.

Work Environment & Conditions

Our offices are designed to inspire collaboration, creativity, and meaningful social interactions, empowering employees to achieve balance and bring their best selves to work. ROCKWOOL is deeply committed to giving back to our communities. Through global philanthropic initiatives, community involvement, and sustainability efforts, we strive to create a positive impact in the communities we serve.

Our Culture and Commitment

We are dedicated to fostering an inclusive workplace where everyone feels valued, respected, and heard. With employees representing 91 nationalities, we champion diversity, provide equal opportunities, and actively combat all forms of discrimination. At ROCKWOOL, you'll find a welcoming team environment built on what we proudly call "The ROCKWOOL Way". This cultural foundation reflects our core values: ambition, responsibility, integrity and efficiency.

ROCKWOOL is proud to be an Equal Opportunity Employer. We assess all qualified candidates based solely on their skills and qualifications, without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.