Campus Office Administrator - Dean's Office

University of Illinois Chicago; Chicago (IL); On-site; USD 31,000 - 33,000; Full time

Job summary

University of Illinois Chicago is seeking an Office Manager for our Rockford campus. This on-site role supports the Dean's Office and academic departments, handling administrative duties, budgeting support, travel coordination, and document preparation.

The position requires a high school diploma or equivalent and at least two years of related experience, plus strong interpersonal, organizational, and decision-making abilities.

Qualifications

• High school diploma or equivalent.
• Two years (24 months) of work experience comparable to the third level of this series.
• Strong interpersonal and communication skills.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Ability to make independent, informed decisions.

Responsibilities

• Act as primary contact for Regional Dean's Office and support office operations.
• Provide administrative support to department chairs including scheduling and travel arrangements.
• Coordinate faculty promotion dossiers and Interfolio processes.
• Process departmental purchases and reimbursements; assist with budget planning.
• Support faculty appointment onboarding and recruitment efforts.
• Prepare, edit, and format reports and documents; maintain recurring reports.
• Assist with committee meeting coordination, agendas, and minutes.
• Perform other duties and special projects as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Decision making

Education

High school diploma or equivalent

Job description

University of Illinois Chicago is seeking an Office Manager for our Rockford campus. This on-site role supports the Dean's Office and academic departments, handling administrative duties, budgeting support, travel coordination, and document preparation.

The position requires a high school diploma or equivalent and at least two years of related experience, plus strong interpersonal, organizational, and decision-making abilities.