Finance & HR Administrator, Chemistry Office

University of Pennsylvania; Pennsylvania; On-site; USD 56,000 - 68,000; Full time

Job summary

The University of Pennsylvania in Philadelphia invites applications for a Business Administrator B in the Chemistry Business Office. This role supports the SAS Finance function and reports to the Chemistry Regional Business Office Manager (RBO).

The successful candidate will review transactions, process payroll, reconcile accounts, and generate monthly reports while assisting grants management and collaborating with colleagues across SAS and the University.

Qualifications

• Bachelor's Degree required plus 2-3 years' related experience or equivalent.
• Excellent critical thinking, analytical, verbal and written communication skills.
• Strong organizational and time-management abilities in a deadline-driven environment.
• Familiarity with UPENN financial/HCM systems (BEN Financials, Business Objects, Concur, Workday).
• Strong customer service skills and clear policy communication.
• Ability to adapt to a changing environment and work well in a team.
• Advanced proficiency in Microsoft Excel and Adobe applications; quick to learn new software.

Responsibilities

• Review and approve all transactions related to the RBO's financial activities.
• Manage weekly payroll and HR/payroll tasks in Workday; generate reports and onboard new hires.
• Identify and resolve financial and HR issues with a focus on compliance and efficiency.
• Perform account reconciliations and prepare reports for Faculty/Dept/Program/Centers.
• Assist grants management including budget journals and expense monitoring.
• Participate in School-wide and University initiatives.

Skills

Analytical thinking

Verbal and written communication

Time management

Customer service

Teamwork

Education

Bachelor's Degree

Tools

Excel

Adobe

Workday

Job description

The University of Pennsylvania in Philadelphia invites applications for a Business Administrator B in the Chemistry Business Office. This role supports the SAS Finance function and reports to the Chemistry Regional Business Office Manager (RBO).

The successful candidate will review transactions, process payroll, reconcile accounts, and generate monthly reports while assisting grants management and collaborating with colleagues across SAS and the University.