Administrative Assistant, Externs & Religious Ministries

Archdiocese of Chicago; Chicago (IL); On-site; USD 35,000 - 43,000; Full time

Job summary

Archdiocese of Chicago is seeking an Administrative Assistant to Externs and Religious who will support the Directors of Administrative Operations and the Office for Extern and International Priests and Vicar for Religious. The role requires discretion, strong organizational skills, and experience in a corporate or nonprofit environment.

Responsibilities include calendar management, document preparation, data entry in personnel systems, reception duties, travel arrangements, and collaboration

Qualifications

• Excellent verbal and written communication skills.
• Proficiency with standard office technology (MS Word, email, calendar systems).
• Highly organized self-starter with attention to deadlines.
• Discretion and confidentiality; professional demeanor.
• Spanish oral and written skills optional; Polish a plus.

Responsibilities

• Manage calendars for directors and arrange travel as needed.
• Prepare documents, reports, and presentations for directors.
• Maintain and update IT and telecommunications needs.
• Enter data into personnel systems and manage confidential records.
• Provide reception and respond to external inquiries; coordinate with other departments.
• Assist in budget draft and review monthly financial statements.

Job description

Archdiocese of Chicago is seeking an Administrative Assistant to Externs and Religious who will support the Directors of Administrative Operations and the Office for Extern and International Priests and Vicar for Religious. The role requires discretion, strong organizational skills, and experience in a corporate or nonprofit environment.

Responsibilities include calendar management, document preparation, data entry in personnel systems, reception duties, travel arrangements, and collaboration