Executive Assistant/Office Coordinator

Catholic Charities of the Diocese of La Crosse; La Crosse (WI); On-site; USD 27,000 - 42,000; Part time

Job summary

Catholic Charities of the Diocese of La Crosse is seeking an executive assistant and office coordinator at our La Crosse location. This part-time role provides high-level administrative support to the Executive Director and helps manage daily office operations, scheduling, correspondence, board materials, and reception duties.

The ideal candidate is organized, discreet, and professional, with strong communication skills and the ability to handle confidential information while interacting with

Qualifications

• Three years of progressively responsible administrative support experience preferred.
• Associate’s degree preferred; equivalent education and experience considered.
• Proficiency with Microsoft Office 365.
• Excellent organizational, communication, customer service, and time-management skills.
• Ability to manage multiple priorities, exercise independent judgment, and maintain confidentiality.
• Commitment to the mission of Catholic Charities.

Responsibilities

• Executive scheduling and correspondence.
• Coordinating Board meetings and materials.
• Reception and office support.
• Facility coordination.
• Agency communications.
• Special projects.

Skills

Administrative support

Communication

Multitasking

Confidentiality

MS Office

Education

Associate degree in Business/Office Administration

Tools

Microsoft Office 365

Job description

Catholic Charities of the Diocese of La Crosse is seeking a professional, organized, and dependable Executive Assistant & Office Coordinator to join our team at our 3710 East Avenue location in La Crosse.

This part-time position (28 hours per week, Monday–Thursday, 9:00 a.m.–4:00 p.m.) provides high-level administrative support to the Executive Director while helping coordinate the daily operations of the office. Responsibilities include executive scheduling and correspondence, coordinating Board meetings and materials, reception and office support, facility coordination, agency communications, and special projects.

The ideal candidate will have excellent communication and organizational skills, strong attention to detail, sound judgment, and a high level of professionalism and discretion. This position regularly interacts with leadership, Board members, clergy, staff, donors, volunteers, and community partners, making the ability to communicate professionally and maintain confidentiality essential.

Qualifications include:

• Three years of progressively responsible administrative support experience preferred
• Associate’s degree in Business Administration, Office Administration, or a related field preferred; equivalent education and experience will be considered
• Proficiency with Microsoft Office 365
• Excellent organizational, communication, customer service, and time-management skills
• Ability to manage multiple priorities, exercise independent judgment, and maintain confidentiality
• Commitment to the mission of Catholic Charities