CFO Finance Support Specialist

Taleo; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Taleo in New York, NY seeks an organized administrative professional to support the CFO and Finance Directors, handling calendars, reporting, and confidential materials. The role includes creating spreadsheets, maintaining records in Oracle/NetSuite, processing requisitions, and coordinating meetings with internal teams.

The ideal candidate has a bachelor’s degree and at least two years in a finance setting, excellent Excel/PowerPoint/Word skills, and the ability to manage multiple tasks in a

Qualifications

• Bachelor's degree required.
• Minimum two years' experience in a finance department, providing support to management.
• Advanced skill level in Excel, PowerPoint, Word, and Adobe Acrobat required.
• Accounting background experience preferred.
• Excellent organizational and verbal/written communication skills; must meet deadlines and multi-task.
• Must work independently with minimal supervision and in a team setting.
• Ability to juggle multiple tasks in a fast-paced environment with integrity and professionalism.

Responsibilities

• Perform all administrative functions for the CFO and Finance Directors.
• Prepare and run AR reports, queries and system reports for AR Accountants and Analysts.
• Assist CFO with organization charts and sensitive materials.
• Assist with spreadsheet creation and data analysis to support daily activities and cash receipts.
• Enter requisitions for procurement for Finance Department.
• Create and mail letter confirmations to Employers; track payments; distribute Withdrawal Liability reports.
• Manage CFO and Directors meeting calendars and project meeting dates to meet reporting deadlines.
• Schedule meetings, reserve rooms, arrange audiovisuals and catering; coordinate calendars.
• Prepare check records and backup for cash application.
• Maintain paper and digital record retention per policy; scan AR records.
• Scan AP records into Oracle.
• Sort and distribute mail; manage petty cash and supplies.
• Maintain reporting calendar and weekly timesheets for Finance staff.
• Create requisitions for PO creation to submit invoices in Oracle/NetSuite.
• Provide audit support by preparing daily cash receipt records for audits.
• Perform additional duties and projects as assigned.

Skills

Communication

Organization

Multitasking

Independent work

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Adobe Acrobat

Oracle/NetSuite

Job description

Taleo in New York, NY seeks an organized administrative professional to support the CFO and Finance Directors, handling calendars, reporting, and confidential materials. The role includes creating spreadsheets, maintaining records in Oracle/NetSuite, processing requisitions, and coordinating meetings with internal teams.

The ideal candidate has a bachelor’s degree and at least two years in a finance setting, excellent Excel/PowerPoint/Word skills, and the ability to manage multiple tasks in a